Accounts Payable Specialist

Description

Accounts Payable Specialist (AP) 

Business Operations | Global Water Technology, Inc.

Executive Narrative: The Accounts Payable Specialist position is a key position that maintains strong supplier and internal colleague relations through the timely and accurate management of GWT’s supplier and business expenses. Attention to detail and commitment to internal standard operating procedures allows the Accounts Payable Specialist to contribute to the integrity of the company’s financials by maintaining accurate payable records. 

Key Responsibilities:

Invoice Processing

· Verify vendor invoice accuracy through 3-way matching with purchase orders and receiving transactions prior to ERP system vouchering.

· Route and obtain business leader review and approvals for non-PO vendor invoices.

· Voucher approved vendor invoices into Company ERP system.

· Accurately record variance and expense entries to GL accounts and cost centers.

· Proactively monitor for supplier discount opportunities.

· Prepare multiple weekly disbursements including summary documents for management review and approval and submission of payment transactions.

Vendor Management

· Distribute payment remittance advice documents to vendors.

· Conduct regular supplier statement reconciliations to confirm proper vendor invoicing, vendor credits and application of payments.

· Address and respond to supplier inquiries via phone and/or email.

Internal Documentation and General Accounting Support

· Help organize and maintain GWT’s document sharing system and ensure adherence to document retention and confidentiality policies.

· Work alongside colleagues in Business Operations to provide vendor account status.

Typical Qualifications:

· 3-5 years of direct experience with Accounts Payable or general accounting responsibilities

· 2 years of direct experience with accounting software/ERP systems

· High school diploma (minimum); associate or bachelor’s degree in accounting or a related field is preferred

· Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers

· Attention to detail and an obsession with accuracy with an ability to handle a high volume of vendor invoices (300-500 per week) and vendor payments

· A professional and positive team-player mindset

· Knowledge of basic accounting principles

· Strong organizational skills

· Proficient in computer use with a solid understanding of Microsoft Office applications, specifically Excel

· Successful completion of a background check and drug screening

· Ability to work Monday through Friday for 40 hours per week during regular business hours

Working Conditions: The Accounts Payable Specialist is an office-based position.

Physical Requirements: This position requires the employee to sit or stand up to 8 hours a day. The employee is required to use a keyboard with repetitive motion throughout their shift. The employee may lift or move up to twenty-five pounds and sit for long periods of time. 

Perks and Benefits:

• Competitive salary and comprehensive group health care benefits, including medical, dental, vision, and life insurance coverage.

• Access to industry-leading training, leadership development, and mentoring programs designed to foster long-term career success.

• Career advancement opportunities within a growing, nationally recognized organization in the water treatment and safety industry—an essential, recession-resilient, and pandemic-resilient field.

Statement of Inclusiveness: 

Global Water Technology, Inc. (GWT) is an equal opportunity employer that values and celebrates diversity within our company. We are committed to fostering an inclusive environment where every team member feels respected, supported, and empowered to contribute their best work. We provide equal employment opportunities to all employees and applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other status protected by applicable law

About Global Water Technology: Global Water Technology (GWT) is redefining excellence in commercial and industrial water treatment—and the nation is taking notice. Recognized as one of America’s fastest-growing companies, GWT continuously earns a place on the prestigious Inc. 5000 list. Since our founding in 1990, we’ve built a reputation as a trusted partner across diverse sectors, including hospitality, healthcare, manufacturing, commercial real estate, data centers, food and beverage, and new construction.

Our success is powered by our people—a team of dedicated experts who share a passion for solving complex challenges and delivering measurable results. We foster a collaborative, inclusive culture where innovation thrives, professional growth is encouraged, and every team member has the tools and support to succeed. At GWT, we know that when our people succeed, our clients succeed.

We put clients at the center of everything we do, listening closely to understand their goals, challenges, and unique environments. By blending cutting-edge, data-driven applications with decades of hands-on expertise, we help them dramatically reduce water consumption, extend the life of their systems, and gain unmatched insight into water performance.

At GWT, we don’t just treat water—we build lasting partnerships, invest in our people, and empower our clients to achieve smarter, more sustainable operations while protecting one of the world’s most valuable resources.