Subcontract Administration Support Section Analyst

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. 

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have an opening for a Subcontract Administration Support Section (SASS) Analyst.  In this entry level role, you will support a variety of procurement and subcontracting administration activities with a primary focus on invoice payments and closeout activities for purchase orders and subcontracts in accordance with applicable policies and procedures. You will work in established policies and procedures while partnering with suppliers, internal departments, and customers. This position is in the Procurement Department in the Business Directorate and is well suited for a recent college graduate or early-career professional interested in developing a career in procurement.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Administer basic to low complexity purchase orders and subcontracts, primarily supporting invoice payment and closeout activities, from award to completion in accordance with established policies and procedures.
• Serve as a point of contact to internal customers and suppliers on basic purchasing, invoicing, and closeout procedures with guidance and support as needed.  
• Maintain procurement file documentation for purchase orders and subcontracts to ensure completeness, accuracy, and compliance with established procedures.
• Learn and apply established procurement policies, procedures, and processes to assigned work, and seek guidance on unusual or non-routine matters.
• Support compliance with applicable procurement policies, procedures and business requirements.
• Analyze routine data and available information to help identify issues, answer questions, and support resolution of day-to-day procurement and subcontract administration matters. Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Bachelor’s degree in Business Administration or related field, or equivalent combination of education and related experience.
• Foundational understanding of professional workplace practices, with the ability to learn procurement principles through training and on-the-job experience.
• Ability to learn and apply procurement policies, procedures, and processes with guidance and support.
• Basic knowledge of automated business tools and standard office software applications, and the ability to learn new systems and processes. Demonstrated analytical and decision-making skills with the ability to identify and resolve routine issues using established policies and procedures.
• Demonstrated interpersonal skills to work effectively both independently and in a team environment.
• Effective verbal and written communication skills to interact professionally with suppliers and internal customers.
• Demonstrated ability to effectively use AI tools and technologies to improve work quality and productivity.

Qualifications We Desire

• Coursework, internship, student employment, or other relevant experience in business, supply chain, procurement, purchasing, finance, operations, law, or a related field.
• Familiarity with government procurement concepts like Federal Acquisition Regulations (FAR) or Department of Energy Acquisition Regulations (DEAR)

Pay Range

$79,920 - $97,848 Annually

This is the lowest to highest salary range in good faith we believe would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.