Senior Administrative Services Assistant III

Position : Senior Administrative Services Assistant III
Location : Upton New York (11973)
Direct Client Requirement

Primary Responsibilities
Front Desk & Guest Services
Open and close Housing Office operations
Manage guest check-ins and check-outs
Handle reservations and room assignments
Prepare for guest arrivals and departures
Respond to customer concerns and coordinate resolutions
Administrative Support
Maintain records and reports
Create monthly billing schedules
Generate Housing Agreements
Process payments and housing transactions
Maintain occupancy records and bed-check audits
Systems & Reporting
Review information within:
o PeopleSoft Financials
o Workday
o Housing Management Systems
Verify guest and departmental account information
Generate billing documentation and reports
Coordination & Communication
Work with:
o Guest, User & Visitor (GUV) Center
o Laboratory Protection
o Facilities & Operations
o Housing Custodial Supervisor
Assign work to custodial staff when required
Follow up on maintenance and safety issues