HOPE Program and Engagement Professional

University of Colorado Anschutz

Department: Office of Medical Education

Job Title: HOPE Program and Engagement Professional

Position #: 00796727 – Requisition #:40446

Job Summary:

As a dedicated professional within the Office of Health Opportunities and Professional Engagement (HOPE), this role supports the planning, coordination, and implementation of initiatives that promote student engagement, community engagement, recruitment, and inclusive excellence efforts across the School of Medicine. This position provides operational and programmatic support to students, faculty, staff, and community partners through event coordination, communications, outreach activities, and student organization support.

This role works collaboratively with HOPE leadership to execute educational and community engagement programs, support student-focused initiatives, coordinate logistics for departmental events and trainings, and maintain strong relationships with internal and external stakeholders. The position also assists with communications, reporting, procurement activities, and administrative operations that support the overall mission and goals of the HOPE office.

Key Responsibilities:

Office Coordination and Operations – 30%

• Support the Associate Dean, Directors, and Manager of HOPE in implementing departmental initiatives, programs, and operational priorities.

• Prepare, proofread, and distribute communications, announcements, presentations, and materials on behalf of the HOPE office.

• Coordinate calendars, meetings, and logistics for departmental programs, committees, and working groups.

• Provide operational support to students, faculty, residents, fellows, and staff participating in HOPE initiatives and programs.

• Serve as a point of contact for student organizations, community partners, and visitors to the office.

• Assist with maintaining departmental records, databases, and documentation related to student groups, volunteers, and community engagement activities.

• Support office operations by coordinating meeting agendas, taking meeting minutes, and tracking follow-up items.

Student Engagement, Events, and Program Coordination – 20%

• Coordinate and support departmental events and activities including the Youth Summit, Unity Mixer, HOPEcoming, New Faculty Welcome, recruitment events, workshops, and other professional development or community engagement programs.

• Manage event logistics including room reservations, catering, technology setup, supplies, signage, registration, and event communications.

• Collaborate with the Office of Access and Engagement to manage the Minor’s on Campus processes and ensure compliance with university policies.

• Collaborate with campus departments and community partners to ensure successful planning and execution of events and initiatives.

• Support identity-based student organizations and student interest groups through event coordination, operational guidance, and budget-related processes in alignment with university policies and procedures.

• Assist with the development of marketing materials, event agendas, presentations, and promotional content for departmental initiatives.

• Gather participant feedback and assist in preparing post-event summaries and reports.

• Support recruitment and outreach events by coordinating volunteers, registrations, travel logistics, and communication efforts.

Communications and Outreach – 15%

• Maintain communication and engagement with community organizations and campus stakeholders.

• Create and distribute communications, announcements, and correspondence on behalf of the HOPE office to students, faculty, staff, and community partners.

• Compile and distribute information related to student organizations, community engagement opportunities, and upcoming events.

• Assist in the coordination of outreach initiatives that increase awareness of educational and health opportunities within the School of Medicine.

• Represent HOPE at campus and community events, information sessions, and recruitment activities.

HOPE Initiatives and Project Support – 15%

• Support departmental initiatives and special projects related to student engagement, community outreach, recruitment, and inclusive excellence.

• Conduct background research, collect information, and assist with benchmarking and reporting efforts as requested by leadership.

• Assist with tracking project timelines, deliverables, and departmental initiatives.

• Help prepare preliminary drafts of reports, surveys, presentations, and program materials.

• Provide recommendations for improving operational processes, communications, and program coordination.

Procurement, Financial, and Travel Support – 15%

• Process and track purchases, reimbursements, official functions, and event-related expenses in accordance with university and departmental policies.

• Coordinate procurement activities utilizing university systems and purchasing procedures.

• Assist student organizations and departmental staff with expense and reimbursement processes.

• Support travel coordination and conference logistics for students, faculty, and staff participating in HOPE-sponsored programs and events.

• Monitor and track program expenditures and assist leadership in maintaining budget awareness for departmental activities.

Other Duties as Assigned – 5%

• Participate in additional departmental projects, initiatives, and operational support activities as assigned throughout the academic year.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Professional

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional experience supporting programs, events, student services, community engagement, or administrative operations in an academic, nonprofit, healthcare, or related environment.

Senior Professional

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional experience supporting programs, events, student services, community engagement, or administrative operations in an academic, nonprofit, healthcare, or related environment.

  • A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience supporting or coordinating events, meetings, trainings, retreats, or special programs.

• Experience working with students, faculty, staff, and/or community organizations.

• Experience supporting diversity, equity, inclusion, outreach, or student engagement initiatives.

• Experience with business processes including purchasing, reimbursements, travel coordination, or official functions.

• Experience working in higher education, healthcare, or an academic medical environment.

• Experience developing communications, newsletters, marketing materials, or social media content.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to establish and maintain effective working relationships with individuals from varied backgrounds and organizational levels.

• Strong organizational skills and effective time management with the ability to manage multiple priorities and deadlines.

• Ability to work both independently and collaboratively within a team environment.

• Strong written and verbal communication skills.

• Demonstrated customer service and interpersonal skills.

• Ability to coordinate projects and events while maintaining attention to detail.

• Ability to interpret and apply university and departmental policies and procedures.

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

• Ability to analyze information, solve problems, and recommend practical solutions.

• Demonstrated commitment to fostering an inclusive and welcoming environment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jenn Smith, jenn.smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 2 weeks from posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate Professional

• $48,989 - $65,645

Senior Professional

• $52,961 - $70,968

The above salary ranges (or hiring ranges) represent the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.