Job Description

The Administrative Manager, Financial and Human Capital Operations is a key member of the College of Connected Computing (CCC) at Vanderbilt University, responsible for managing and executing financial unit management (FUM) and human capital management (HCM) operations. Reporting to the Director of People Operations this role ensures the accuracy, compliance, and efficiency of financial and HR processes across the College.

This position serves as an operational partner to leadership, faculty, and staff, supporting day-to-day financial and personnel transactions while maintaining alignment with university policies and procedures. The role requires strong judgment, attention to detail, and the ability to manage complex administrative processes in a dynamic and rapidly evolving environment.

Duties and Responsibilities

Financial Unit Management (FUM)

Review and approve financial transactions in Oracle, including procurement requisitions, travel and expense reports, procurement card activity, and intercompany transactions
Maintain strong working knowledge of Vanderbilt’s Oracle financial system, including chart of accounts and Project Portfolio Management (PPM) structures
Interpret and apply university expense and procurement policies; establish and communicate departmental processes in response to policy updates
Partner with the Senior Associate Business Officer to evaluate expenditures and ensure appropriate use of funds
Ensure accuracy, completeness, and compliance of all financial transactions prior to approval
Participate in university-wide FUM meetings, trainings, and roundtable discussions to remain current on policies and best practices

Department Budget and Financial Support
Partner with the Senior Associate Business Officer to monitor and maintain the College’s annual budget
Provide support and guidance to faculty and staff on financial tools, expense processes, and compliance requirements
Assist in identifying and resolving financial discrepancies or issues as they arise

Human Capital Management (HCM)
Partner with the Director of People Operations to coordinate and execute Oracle HCM transactions across the employee lifecycle, including hires, rehires, job changes, transfers, and terminations for students, faculty, and staff
Initiate and manage transactions within Oracle HCM, ensuring data accuracy and adherence to established approval workflows
Monitor transaction status, proactively track approvals, and resolve errors or rejections to ensure timely completion
Serve as a key point of contact for departments, providing guidance on transaction entry, requireddocumentation, and process timelines
Troubleshoot Oracle HCM issues in collaboration with HRIS and central HR teams to resolve discrepancies
Run and interpret Oracle HCM reports to support operational decision-making and leadership requests
Collaborate with Payroll, Benefits, and Finance teams to ensure accurate downstream processing of HCM transactions
Identify opportunities to improve HCM workflows and support continuous process improvement initiatives

Grant and Research Administration Support
Support CCC Grants Managers with departmental grant administration activities
Prepare and provide financial reports to Principal Investigators, as needed
Assist in ensuring compliance with grant-related financial policies and procedures

Operational Support and Continuous Improvement
Contribute to the development and refinement of financial and HR processes to improve efficiency and consistency
Maintain documentation of processes, procedures, and best practices
Support special projects and additional duties as assigned

Supervisory Relationships

This position does not currently have supervisory responsibility. The role reports administratively and functionally to the Director of People Operations.

Qualifications

Bachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience
Strong attention to detail and ability to manage complex processes with accuracy
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Excellent interpersonal and communication skills
Ability to exercise sound judgment in administrative and procedural decision-making
4+ years of relevant experience
Experience working with Oracle financial and/or HCM systems
Knowledge of university financial, HR, and/or grant policies and procedures
Experience in higher education or a similarly complex organizational environment

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Administrative Manager, Financial and Human Capital Operations

Key skills

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