Procurement Assistant

Mission

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come!

The Procurement Assistant is responsible for receiving purchase order invoices in the system as well as various assigned field purchasing activities for the Edmonton Valley Line West LRT Project. Key responsibilities include receiving inventory / invoices, coordinating, expediting and issuing POs in accordance with the purchasing process for specialty items, consumables and construction materials. Duties include, but are not limited to, the duties outlined below.  

Main Responsibilities

•    Collaborate with the construction team to verify deliveries and collect all receiving documentation.
•    Enter received materials into the internal database, ensuring inventory levels remain accurate; investigate discrepancies and document explanations as needed.
•    Manage and follow up with field receivers for confirmation of order receipt.
•    Coordinate with vendors regarding deliveries and confirm Change Orders have sufficient funding to cover additional costs.
•    Monitor Purchase Order (PO) tracking sheets and notify Construction or Commercial teams when additional funds are required.
•    Liaise with Accounts Payable (AP) for clarifications and maintain the Invoice Tracker (Excel) by reviewing and updating entries.
•    Report any issues or required interventions to the Supply Chain Supervisor.
•    Compile and maintain receiving records in JDE.
•    Coordinate with Buyers and Project Controls to confirm cost codes are accurate.
•    Preparation, issuance and administration of low dollar purchase orders and change orders through to follow-up of transport, logistics, and importation, as applicable.
•    Follow procurement policies and procedures and ensures compliance with business ethics and conflict-of-interest policies
•    Support in resolving vendor, subcontractor and supplier disputes including issues with processing of payments
•    Assist Accounts Payable as required in investigation into disputed invoices or payments
•    Various special projects or duties as assigned 

Requirements

•    One to two years of relevant work experience in procurement activities in the construction industry, or an equivalent combination of relevant education and experiential background

Skills, Competencies, Attributes
•    Knowledge of and previous work experience in the Rail and Systems market or experience on a large, public infrastructure project an asset 
•    Excellent written, verbal and electronic communication and organizational skills
•    Extremely accurate data entry and proofreading skills
•    Demonstrated ability to learn new software programs and maintain records in MS Office Suite
•    Intermediate skill in Microsoft Excel and Word
•    Experience with transport and logistics activities
•    Excellent interpersonal skills 
•    Tactful but assertive, with experience in sourcing and procurement
•    High degree of professionalism and confidentiality
•    Must be able to work independently and find solutions
•    Must be able to work in an open workspace
•    Must be able to negotiate the terrain of an in-process construction site when required, including steep or slippery terrain, climbing stairs and ladders, use of an aerial lift, and working outdoors in all types of Edmonton weather