Project Manager II, Enterprise Project Portfolio Initiatives

CapMetro is Austin's regional public transportation provider, focusing on delivering safe and reliable transportation. The Project Manager II will manage projects and programs that support CapMetro’s strategic objectives, ensuring effective project portfolio management and communication across teams.

Responsibilities:

• Develop, manage, and maintain the critical project management deliverables, including scopes, schedules, budgets, resource plans, risk analysis, quality assurance, lessons learned, and status reports for assigned projects. Coordinate cross-functional activities to achieve project outcomes
• Align, integrate and control the program components and resources to ensure that program goals are met, benefits are optimally delivered, and risks are effectively managed for assigned programs
• Effectively lead portfolio management governance processes to identify, evaluate, select, prioritize, optimize, transition and terminate projects based on their strategic significance, potential ROI, and resource requirements for assigned portfolios
• Monitor and report on the performance of projects within the portfolio to ensure alignment with strategic priorities
• Establish and support regular project, program, and portfolio team meetings, tracking progress and providing status updates to appropriate leadership
• Responsible for reporting on project status, milestones, and risk as well as scope, schedule, and budget. Collaborate with the project owner to ensure project expectations are proactively communicated
• Develop and assist in the procurement process, which may include creating statements of work, independent cost estimates, fair and reasonable determinations, Board agenda items, executive memos, and other documents
• Collaborate with the Procurement department and other stakeholders in the inspection of contract performance, development of contract modifications, and invoice processing
• Collaborate with vendors, consultants, contractors, and CapMetro business and technical team leadership to ensure that solutions stay within scope, cost and schedule, and that risks are properly documented, managed, and mitigated
• Adhere to CapMetro project, program, and portfolio management standards and provide technical leadership to project management staff and teams
• Adhere to budget and cost forecasting requirements for projects. Collaborate with other departments in the continuous improvement of project and portfolio budgeting and forecasting
• Conduct field work and field visits as required for project execution
• Inspect and monitor adherence to quality assurance and quality control plans as needed
• Manage documentation including retainage is held until all close-out documents are provided per contract and then properly processed internally with various departments that require updates
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported
• Perform other duties as required and/or assigned

Requirements:

• Bachelor's degree in project management, information technology, public administration, or related subject area. Additional related experience may substitute for a degree on a year for year basis up to four years
• Master's degree may substitute for two years of work experience
• Three (3) years of project management experience
• Demonstrated success leading the implementation of projects and programs
• Proficient experience using Microsoft Office Suite including Word, Excel, Power Point, Teams, SharePoint and Project
• Knowledge of project management practices for managing cost, schedule, and performance
• Knowledge of project portfolio management principles to apply across disparate project types in an enterprise and matrixed environment
• Ability to demonstrate a proactive, collaborative approach with team members, consultants, vendors, and contractors
• Ability to understand, develop, and manage project technical details and find solutions
• Effective communication and ability to identify and communicate risks
• Self-motivated and focused on opportunities to continuously improve skills and processes
• Ability to work in a team environment in a matrix organization, partnering well with other employees, management, stakeholders, users, business personnel, vendors, service providers, and contractors
• Motivated to undertake project management duties and tasks as assigned
• Ability to be a positive and constructive contributor in a team-based environment
• Excellent attention to detail
• Project Management Professional (PMP) certification from the Institute (PMI)
• Proficiency using Planview to develop a project schedule, assign resources to tasks, track progress, and analyze workloads
• Familiarity with transit industry, public sector, or technology and construction projects