Project Manager - West Coast

Atlas Retail Services is a national retail fixture and FF&E installation company specializing in retail remodels and displays. They are seeking an experienced Project Manager to oversee multiple national retail installation projects, coordinating with field teams and ensuring successful project execution.

Responsibilities:

• Manage multiple retail installation, merchandising and/or FF&E projects simultaneously
• Develop and maintain project schedules and timelines
• Coordinate nationwide labor, subcontractors, travel, equipment, and materials
• Communicate regularly with clients regarding project status, milestones, and issues
• Review project scope, drawings, specifications, and installation requirements
• Monitor project budgets, labor hours, expenses, and profitability
• Identify project risks and implement proactive solutions
• Collaborate with internal operations, warehouse, logistics, and field management teams
• Ensure installations meet client quality standards and safety requirements
• Manage project documentation including change orders, daily reports, closeout documentation, and billing support
• Track project progress and provide regular status updates to leadership
• Travel to project sites as needed
• Document status of project on a daily and/or weekly basis (depending on project requirements)
• Record any change orders, issues, go-backs or delays and be prepared to report on project status to management on weekly recap meetings
• Foster a spirit of cooperation and open dialogue with clients. Report status of project with consistent and regular frequency as tasked by management
• Update administrative team on upcoming projects/project schedule changes so they may assist with ensuring all employee time clocks are up to date and have assigned all team members to the correct projects
• Ensure all multi-site punch-list items and overall scope has been met to client satisfaction. Be sure to inspect all progress photos carefully to ensure work quality is satisfactory and meets client criteria
• Tracking status and attendance of all employees/contractors on site with your assigned projects
• Foster a relationship with all employees/contractors, especially with Project Leads and Field Supervisors, by performing daily check-ins on job status, employees/contractors performance & attendance and managing daily issues and project complexities
• Report to management and HR the need to issue written and/or verbal warnings with employees experiencing behavioral or work performance issues as well as conducting 6 month and yearly employee evaluations
• Create and maintain rosters in partnership with recruiting and management on a weekly basis to ensure all jobs are properly staffed and accounted for. Note any new hires needed to be onboarded with Atlas recruitment and onboarding team. Notify any payroll changes to payroll. Assist to review weekly payroll processing to ensure all team members on your projects are recorded and accounted for accurately
• Review daily EOD reports for Project Leads and summarize to management daily status updates, noting any issues and possible project delays/complications. Enforce participation from staff on completing required EODs and coach/train on proper procedures for taking project progress and completion photos, general project documentation and sign off completion requirements from client

Requirements:

• At least three years of experience in a related role
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Experience managing subcontractors and installation crews
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office/Google Workspace Applications (Excel/Google Sheets, Outlook, Word)
• Experience using project management platforms such as Smartsheet, Monday.com, Procore, or similar software
• Valid driver's license and willingness to travel
• Budget tracking and cost management experience
• OSHA 10 or OSHA 30 certification would be beneficial
• A Project Management Professional (PMP) certification, which can be obtained from a university, professional association, or online learning program would be beneficial, but not required