Senior Planning Project Manager

One Workplace is committed to creating insightful spaces that embody their clients' image and encourage success. As a Senior Planning Project Manager, you will manage large and complex projects, ensuring budget and scope accuracy while leading client interactions and project teams to deliver successful outcomes.

Responsibilities:

• Manages large projects over 250,000 sq. ft or of complex nature
• Defines and manages project budget and scope, ensuring accuracy for reporting while maintaining profitability expectations
• Ensures communication plan is in place for all stakeholders to ensure all project requirements are met from beginning to close
• Subject Matter Expert (SME) for Client Workplace Guidelines and FF&E Planning
• Understands project specific requirements, goals, and challenges that impact client service delivery
• Attends or leads all relevant meetings with architect/designer; attends project meetings with clients, vendors, and construction management
• Defines project deliverables and deadlines for internal project team (Planning, Sourcing, Installation) based on project requirements and client needs
• Point of first escalation for the planning team and supports new hire training and project coaching
• Exhibits tenacious and creative problem-solving skills, while leading by example with a strategic and de-escalation focus approach
• Encourages and embodies the “teach to fish” ideology and leads planning group to raise the bar in knowledge and excellence
• Works closely with clients/client representatives to build clear understanding and expectations; project requirements such as milestones, deliverables, deadlines
• Meets regularly with client/client representatives to provide updates on project status and to manage emerging project issues
• Manages scope closely with clients/client representatives and communicates scope changes and presents appropriate solutions and associated resource impacts
• Works with clients to understand existing standards and process, develops and revise standards and policies as needed
• Assists clients with the development of documentation and procurement of products and services outside of the standard programs
• Defines and manages project budgets, ensuring accuracy for reporting and profitability
• Maintains accurate documentation of proposed, approved and revisions of project budget
• Manages scope closely with internal partners and, as appropriate, defines change orders
• Identifies and implements timely audits to minimize errors that impact resources and/or profit margin
• Ensures timely submittal and approval for project billings
• Completes weekly accurate time keeping for all individual project work
• Builds strong relationships with regional client and vendor representatives
• Defines project deliverables and deadlines for internal project team (Planning, Sourcing, Installation) based on project requirements and client needs
• Regular communication with internal and external project team members to ensure all parties are up to date on status, risk, revisions, and changes
• Manages project dependencies to ensure coordination and on time delivery
• Subject Matter Expert for FF&E Project process and best practices
• Ensures all quality control practices are implemented per process: plan to spec, specification review, appropriate double checks, green stamp, etc. to ensure accuracy of ordering per specification
• Engages in early design reviews to ensure specifications being proposed fit project requirements
• Maintains all critical project documentation for quality control: PAL (Project Action Log), spec version control, standard count, floor plans, installation information
• Review design and product specification to ensure customer guidelines, programming, and design language are applied
• Consult on matters where specifications may conflict with multiple interests and facilitate the project team and client towards an agreed upon solution

Requirements:

• Furniture, Interior Design, Interior Architecture, Architectural Studies, or relevant degree
• 7-10 years Project Management experience in design field
• Solid Understanding of PMP
• Demonstrated ability and knowledge in design specification development
• Solid and direct experience in leading project communication of scope and risks to internal and external partners including client
• Experience leading a project team
• High degree of proficiency with Microsoft Office: Outlook, Word, Excel and Teams
• Demonstrated ability in MS Project or similar project management software