At Genesis Logistics, you will play a part in one of the world’s most essential industries. As the leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At Genesis Logistics, you have a voice that matters and can make an impact that lasts. There has never been a better time to join Genesis Logistics. In a business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

Position: Administrative Assistant II

Shift: Monday-Friday 8am-4:30pm

Pay: $24.00/hr

Duties and Responsibilities

Maintain employee personnel files and HR records, ensuring confidentiality and accuracy.
Support onboarding and orientation activities for new hires.
Process employment-related documentation, including status changes, transfers, promotions, and terminations.
Assist with recruitment activities, interview scheduling, candidate communications, and hiring paperwork.
Maintain HR databases, spreadsheets, and reporting systems.
Prepare reports related to headcount, turnover, attendance, and other workforce metrics.
Assist employees with HR-related questions regarding policies, benefits, payroll, and procedures.
Coordinate training records and support employee development programs.
Support employee engagement initiatives and HR events.
Assist with investigations, corrective action documentation, and compliance tracking as directed by HR leadership.
Maintain I-9, EEO, and other regulatory documentation.
Support audits and ensure compliance with company and legal requirements.
Perform general administrative duties including filing, data entry, correspondence, and meeting coordination.

Knowledge, Skills, and Abilities

Knowledge of HR policies and procedures.
Understanding of employment law compliance requirements.
Ability to work independently and prioritize multiple tasks.
Strong customer service orientation.
Analytical and problem-solving skills.
Ability to interact professionally with employees at all organizational levels.

Competencies

Customer-focused mindset.
Attention to detail and accuracy.
Teamwork and collaboration.
Continuous improvement orientation.
Integrity and confidentiality.
Effective communication skills.
Ability to thrive in a fast-paced logistics environment.

AFFORDABLE medical, dental, and vision coverages offered on your 30th day.

PTO
401(k) with generous company match
Tuition reimbursement program
Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
Maintain administrative filing system including items that are confidential.
Process weekly payroll records.
Serve as central communication point for associates.
Operate office equipment including fax, copier, printer, and binding machines.
Perform additional duties as assigned.

Required Education and Experience:

Two years related experience
High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

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Administrative Assistant II

Key skills

About this role

Duties and Responsibilities

Knowledge, Skills, and Abilities

Competencies