Project Controls Manager

Fleet Data Centers is a company that designs, builds, and operates mega-scale data center campuses. The Project Controls Manager will oversee the change management framework for large data center projects, ensuring that all changes are identified, evaluated, and documented to protect delivery dates and commercial commitments.

Responsibilities:

• Own the change management framework for data center projects, from change identification through approval and baseline update
• Define and maintain standard procedures, templates, and workflows for internal and external changes (GC, vendor, and customer-driven)
• Ensure the process aligns with commercial structures
• Train and coach project teams on change discipline, documentation expectations, and approval thresholds
• Establish clear mechanisms for capturing change triggers, including: Customer requests and scope changes, Design development / IFC updates, Field conditions and constructability issues, Utility and power changes, Regulatory or code changes
• Facilitate early identification of potential changes through regular interaction with PMs/TPMs, Contractors, designers, and vendor management teams
• Triage and log change events into a centralized change register, assigning ownership and next steps
• Coordinate with Stakeholders and Build TPMs/PMs to assess: Scope impact (what is changing and why), Budget impact (incremental cost, contingency, reserve usage, YoC/$/MW impact), Schedule impact (critical path, float erosion, milestone shifts, EOT needs)
• Support or lead Time Impact Analyses (TIA) in partnership with scheduling
• Ensure change packages include clear assumptions, alternatives, and risk implications
• Run the change approval workflow in line with Delegation of Authority (DoA), contractual terms, and customer requirements
• Prepare and facilitate change review forums with project leadership, Finance, and, when applicable, customer counterparts
• Ensure all approved changes are: Reflected in contracts, change orders, and purchase orders by coordinating with responsible teams, Incorporated into cost and schedule baselines in coordination with Project Controls, Traced in the change register with full backup (quotes, calculations, correspondence)
• Maintain audit-ready records for internal and external stakeholders
• Act as a primary point of contact for change-related discussions with customer Engineering, and internal stakeholders with PMs/TPMs
• Support responsible teams with internal negotiation of change orders and extensions of time (EOT), ensuring commercial impacts are clear and aligned with internal targets
• Provide transparent, structured change summaries for customer engineering and executive reporting, linking changes to MW delivery and commercial outcomes
• Maintain a consolidated change log/register at campus/building/MW level, clearly categorized by driver, owner, and status
• Track and report: Change volumes and values (approved, pending, rejected), Impacts to cost models, Associated schedule and risk impacts
• Identify patterns and systemic drivers of change, recommend mitigation strategies (e.g., design standards, early customer alignment)
• Lead post-mortem reviews on major changes and completed phases to capture lessons and feed into playbooks
• Recommend improvements to stakeholders across Design, Engineering, Construction, EHS and Security, Supply Chain, Operations, Legal, Finance, et al in order to document/drive efficiency from signal through execution and delivery
• Standardize change metrics and KPIs across the portfolio (e.g., % budget in approved changes, average approval cycle time, impact per MW)

Requirements:

• Bachelor's degree in Engineering, Construction Management, Business, or a related field, or equivalent experience
• 7+ years of experience in construction, infrastructure, data centers, or large capital projects
• 3+ years directly managing change, contracts, or commercial/project controls
• Strong understanding of construction contracts, change orders, and extensions of time (EOT)
• Experience working with Project Controls (cost & schedule) to quantify change impacts
• Excellent written and verbal communication skills, including ability to present change impacts to leadership and customers
• High attention to detail with strong documentation and organizational skills
• Experience with data center, mission-critical, or industrial projects
• Familiarity with developer/hyperscale commercial structures
• Proficiency with tools such as Primavera P6 / MS Project, cost management systems, and collaboration platforms
• Exposure to negotiations with GCs, vendors, and/or customers on change orders and claims
• Professional certifications (e.g., PMP, AACE (CCP/CEP), or contract management certifications) are a plus