Administrative Assistant-Facilities

Posting number: 26-49

Department: Francis Marion University

Job classification: Administrative Assistant

Posting type: Open

Categories: Administrative Assistant

Summary

Francis Marion University and the Facilities Department invite applications for an Administrative Assistant.  The successful candidate will be able to work independently and professionally, while interacting with faculty, staff, students, parents, and members of the community regarding facility-related issues. 

Responsibilities include, but are not limited to: 

• Communicates with housekeeping, maintenance, and other departments as needed 
• Monitors, University Motor Pool vehicles, rental vehicles, and fuel purchases
• Reserves vehicles as needed 
• Maintains copier and other office equipment as needed 
• Compiles and evaluates data on timecards and leave slips for all Physical Plant departments
• Maintains files in a confidential manner
• Maintains employee uniform inventory
• Ensures that information is collected, analyzed, and reported properly 
• Maintaining professional behavior and appearance in person and on phone
• Maintains key control and inventory 
• May be asked to participate in collaborative initiatives that involve students, community partners, and faculty.
• All other duties as assigned. 

Examples of duties

State Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

FMU Preferred Qualifications:    

• Must be able to prioritize job duties.
• Must have strong computer and general office skills.
• Experience with various software such as Microsoft Office, Excel, and desktop publishing
• Excellent communication and interpersonal skills.
• Professional writing skills for emails and memos.
• Ellucian Colleague experience.  

Qualifications

*Must have a valid Driver’s License

Supplemental information

Normal Working Hours: Monday through Friday, 8:30 a.m. – 5:00 p.m. Modified summer hours.

State Classification: Administrative Assistant  (AA75) 

Pay Grade: GEN06 

Salary: $37,200

Materials Needed:

1. Letter of Interest (Referencing Position Number 26-49); 
2. Copies of all transcripts if a degree is held (official transcripts will be required of the successful candidate);
3. Resume; 
4. The names, addresses, and telephone numbers of three references; and 
5. FM Staff Application. 

To obtain the FMU Staff Application, please click here.

Send Application Packet to: Dr. Charlene Wages, Vice President for Administration and Planning, Francis Marion University, PO Box 100547, Florence, SC 29502-0547 or FAX to (843) 661-1202.

Review of applications will begin immediately and will continue until the position is filled.

As Francis Marion University has continued to be recognized for its diverse student body, it especially welcomes applicants who can affirm and enhance its mission.

Applicants honorably discharged from a branch of the United States Armed Forces, who meet the minimum training and experience requirements, are given employment preference by all State agencies and higher education institutions in SC.