Project Manager, Operations (Contract)

Energy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. The Operations Project Manager supports the Operational Management Team by managing and coordinating work to carry out priorities and initiatives, while ensuring effective collaboration and communication across teams.

Responsibilities:

• Managing and coordinating the work required to carry out OMT priorities, initiatives, and ongoing operations
• Developing and maintaining project plans, tracking deliverables, facilitating meetings, coordinating cross-functional efforts, and monitoring progress toward goals
• Managing multiple concurrent workstreams, maintaining project and operational plans, facilitating collaboration across teams, and helping ensure OMT decisions are translated into clear actions and completed on time
• Coordinating the operational and administrative activities that enable OMT to function effectively
• Managing OMT calendars and meeting schedules, coordinating invitations and logistics, preparing meeting materials, capturing and distributing meeting notes, maintaining action items, decision, and risk logs, and tracking progress on assigned tasks and commitments
• Serving as a central point of coordination for OMT work, helping ensure decisions are documented, responsibilities are clear, follow-up activities are completed, and information is communicated consistently across OMT, advisors, and supporting teams

Requirements:

• Bachelor's degree or equivalent professional experience
• Three years of project management, operations management, program coordination, or similar experience leading projects, facilitating groups, and coordinating cross-functional work
• Demonstrated experience developing and maintaining project plans, workplans, timelines, milestones, dependencies, risks, and action plans for multiple concurrent initiatives
• Demonstrated experience facilitating meetings and working sessions that result in decisions, recommendations, and clear next steps
• Advanced experience using Asana (or similar work management platform) for project planning, task management, reporting, dashboards, workflow management, and coordination of complex work across multiple teams
• Experience creating, maintaining, and improving operational systems and tools that support project execution, organizational planning, and visibility into work
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, with the ability to prepare presentations, reports, dashboards, and decision-support materials
• Experience using SharePoint or similar document management and collaboration platforms to organize information, maintain documentation, and support team operations
• Strong ability to plan, prioritize, and manage multiple workstreams and competing priorities while maintaining attention to detail and follow-through
• Ability to identify risks, dependencies, and barriers to progress and proactively work with stakeholders to develop solutions and keep work moving forward
• Excellent written, verbal, facilitation, and interpersonal communication skills; able to work effectively with staff, managers, directors, and cross-functional teams
• Demonstrated ability to influence, coordinate, and drive accountability without direct supervisory authority
• Ability to work independently, exercise sound judgment, and manage ambiguity in a dynamic and evolving environment
• Handle confidential and sensitive information with discretion and professionalism
• Commitment to Energy Trust's diversity, equity, and inclusion values to create a respectful and supportive workplace
• Able to apply organizational skills, time management, problem solving, analytical thinking, to organize work and ensure work is completed accurately and on time
• Experience supporting organizational planning, governance, operational improvement, leadership teams, or cross-functional initiatives is preferred
• Project Management Professional (PMP) certification or similar project management certification is preferred