Posting number: GLA - JR108580 - 07/26

Department: Colorado School of Mines

Job classification: Administrative Assistant III

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Higher Education, Office and Administrative Support

Summary

Mines-Logo-side-stack-CO-school-of-blue.jpg

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events

Examples of duties

Make an Impact Behind the Scenes!

The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, proactive Administrative Assistant III to serve as the operational hub of our department.

This role is ideal for someone who enjoys variety in their workday and takes pride in creating efficient processes, supporting faculty and students, managing complex administrative functions, and helping deliver successful department programs and events. You will be a key resource for faculty, staff, students, visitors, and campus partners, ensuring the department's day-to-day operations run smoothly and effectively.

If you enjoy solving problems, building relationships, juggling multiple priorities, and providing exceptional service in a collaborative academic environment, we encourage you to apply.

About the Department

The Department of Economics and Business supports undergraduate and graduate programs that prepare future leaders in business, engineering management, and resource economics. Our faculty, staff, and students contribute to teaching, research, and service initiatives that advance the mission of Colorado School of Mines.

What You'll Do
Office & Operational Coordination (55%)

As the department's primary administrative professional, you will coordinate and support a wide variety of operational activities that enable faculty, staff, and students to succeed.

Key responsibilities include:

Serve as the first point of contact for students, faculty, staff, and visitors, providing exceptional customer service and directing inquiries appropriately.
Coordinate office operations, administrative processes, and departmental workflows.
Manage calendars, meeting logistics, conference room scheduling, and shared department spaces.
Coordinate faculty, staff, student, and visitor travel arrangements and reimbursements.
Maintain departmental records, databases, communications, and websites.
Process purchasing, supply orders, expense reports, and other administrative transactions.
Assist with faculty searches and onboarding activities.
Coordinate communication efforts, including newsletters, announcements, marketing materials, and social media content.
Maintain departmental facilities, common spaces, office supplies, and operational resources.
Support department leadership with special projects, reporting, and administrative initiatives.

This position requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a busy and highly collaborative environment.

Event & Program Coordination (35%)

In addition to administrative operations, you will support a variety of departmental events throughout the academic year.

Examples include:

Guest lectures and speaker series
Student recruiting and advising events
Workshops and seminars
Advisory board meetings
Department celebrations and recognition events
Graduate program programming

Responsibilities include:

Coordinating logistics, scheduling, catering, and event materials.
Reserving and preparing event spaces.
Working with vendors, campus partners, faculty, and student groups.
Assisting with event setup, execution, and wrap-up activities.
Supporting guest speakers and visitors with travel and hospitality arrangements.
Troubleshooting day-of event needs and ensuring a positive participant experience.

While event coordination is an important aspect of the role, it is one component of a broader administrative and operational support position.

This role requires frequent movement, standing, lifting, and active engagement during events.

What Will Make You Successful

Successful candidates will demonstrate:

Strong administrative and office coordination experience.
Exceptional organizational and time-management skills.
Ability to prioritize competing requests while maintaining accuracy and responsiveness.
Excellent customer service and interpersonal skills.
Strong written and verbal communication abilities.
Experience coordinating projects, meetings, or events.
Ability to work independently while collaborating effectively with others.
Proficiency with Microsoft Office and administrative software systems.
A positive, solution-oriented approach to problem-solving.

Physical & Work Environment Expectations

This role includes a meaningful physical component as part of event delivery:

Frequent standing and walking during events
Setting up rooms, moving materials, and coordinating physical logistics
Occasional lifting/carrying of event supplies (generally light to moderate weight)

Please note: This position reports to campus Monday - Friday 8:00am - 5:00pm, with occasional evening event support.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III

MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICAITONS:

Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.
Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.
Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.
Workday experience
Prior relevant state service

CONDITIONS OF EMPLOYMENT:

Background check

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental information

Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

Administrative Assistant III – Economics & Business

Key skills

About this role

Summary

Examples of duties

Qualifications

Supplemental information