Chinden DMV Clerk I

Posting number: 03043

Department: Assessor - Motor Vehicles

Job classification: Motor Vehicle Clerk I

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Code Enforcement, Miscellaneous, Customer Service, Business, Office and Administrative Support, Database Administration

Summary

If you enjoy working with the public, have strong attention to detail, and are interested in public service, Ada County invites you to apply for the Motor Vehicle Clerk position. This role supports the community by assisting customers with vehicle registration and titling while ensuring compliance with state and county regulations. Working in the Assessor’s Office, Motor Vehicle Division, you’ll play a key role in delivering accurate, efficient, and professional service across Ada County Motor Vehicle offices.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing
  
  

The Assessor’s Office is widely recognized for providing award-winning and cost-effective services.  As professionals, using best practices, we exceed the needs of those we serve.

To learn more about us, please visit our website. Ada County Assessor DMV

PLEASE NOTE:  An updated resume and cover letter are required and must be attached to your application.


POSITION GENERAL SUMMARY:
Performs clerical duties related to motor vehicle registration and titling and performs work as required.  An employee in this class is deputized to make clerical actions effective.  The position is located in the Ada County Assessor's Office, Motor Vehicle Division.  Incumbent may be required to work between Motor Vehicle satellite offices.

DISTINGUISHING FEATURES OF THE CLASS:
A Motor Vehicle Clerk performs key clerical functions that are recurring in nature, narrow in scope, and performed under general supervision. The work requires working knowledge of registration and titling laws.

Examples of duties

• Ensures that all applications for registration and titles are correct and completed according to the requirements set forth by Ada County, Idaho Transportation Department and Idaho State Tax Commission policy;
• Determines and collects sales tax;
• Provides applicants with proper forms, assists customers on how to complete routine forms, and witnesses applicant's signatures;
• Verifies serial numbers on out-of-state vehicles;
• Requests supporting documentation from applicants and reviews for authenticity;
• Operates cash register and collects money from registration.

ADDITIONAL FUNCTIONS:

• Composes letters and addresses envelopes;
• Assists dealers in completing clerical work for titles;
• Acts as a receptionist directing customers to the proper person or office and answers telephone;
• Maintains inventory control and shipping/receiving of supplies and reports;
• Performs related functions as required.

Qualifications

• High school diploma or equivalent;
• Knowledge of office terminology, procedures, and equipment;
• Knowledge of business arithmetic;
• Knowledge of English grammar, spelling and punctuation;
• Skill in the operation of a personal computer;
• Skill typing from clear copy or rough draft at a high rate of words per minute with a high degree of accuracy;
• Ability to handle money and credit and debit cards accurately;
• Ability to assist the public in a helpful and professional manner;
• Ability to achieve and maintain office standards of acceptable transaction times;
• Ability to work as part of a team to accomplish division and department goals;
• Ability to maintain effective working relationships.

OTHER REQUIREMENTS:

• Must be able to successfully complete pre-employment requirements which include a criminal history background check and fingerprinting, Drug and Alcohol Test and Reference Checks as required;
• Must adhere to a professional code of ethics as a sworn Deputy Assessor.

Supplemental information

• Work is performed primarily in an office environment although employees are occasionally required to go outside to verify vehicle serial numbers, retrieve paper files and move light reference materials, files, papers or license plates;
• May be required to lift up to 20 lbs.;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.

DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.