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Administrative SupportJob Responsibilities
Administrative and Non-Litigation Support – 60%
Greet and assist visitors; set up conference room for meetings; answer, screen and route telephone calls and emails; handle incoming and outgoing mail and faxes; manage necessary office supplies.
Log and track contracts and agreements from intake to full execution, communicate with internal departments and external parties, route for signature, maintain electronic files and contracts in repository database.
Assist with drafting and filing of organizational and formation documents for University’s corporate affiliates.
Monitor departmental mailboxes and direct incoming requests for legal services, subpoenas, records requests, and legal filings for timely response.
Support attorneys and other office staff with projects requiring clerical assistance.
Assist with office or University events, providing notary services on request.
Litigation Support – 25%
Assist the Director of Litigation and assigned attorneys with various stages of investigations and claims activities as requested.
Assist with gathering and organizing records from internal departments for use in internal proceedings and outside litigation.
Assemble and format exhibits for internal hearing.
Assist with proofing, formatting, finalizing and submitting court and administrative filings.
Assist with gathering, preparing and producing records in response to subpoenas and records requests.
Set and track litigation holds.
Prepare chronologies and timelines.
Outside Counsel legal invoices – 10%
Track and process outside counsel invoices for legal services to the University and maintain existing database for tracking global expenditures.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Education: High School diploma or GED equivalent.
Work Experience: Five (5) years of relevant experience.
Preferred Qualifications
Work Experience:
Three (3) years of experience in a law firm, corporate legal department, or government agency.
Familiarity with legal terminology, court procedures, document formats, and electronic court filing systems.
Skills
Microsoft Office Suite (Word, Excel and Outlook)
Adobe applications
Legal documents
Communication
Confidentiality
Ethical conduct
Calendar management
Recordkeeping
Organization
Legal proofreading
Customer service
Collaboration and team work
Workday
SharePoint
NextRequest and/or NetDocuments
Work ethic
Detail oriented
Accuracy
Time management
Initiative
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Minimum
Midpoint
Maximum
