DHS - Grants Project Specialist -- 1500 - Contracts Specialist

Security Comments:

Position Description:

This is a repost of 160850. Hybrid 8:30 AM - 4:00 PM Overview of Duties: Assistance for contract work, sub-recipients, GMS support, invoice approval, understanding DOA purchasing requirements to guide staff. Please see attached job description.

1. What is the scope of this work for this contractor position:
   1. Collaborate with program staff
   2. Fill out all standard forms,
   3. Update from year to year
   4. Monitors performance measures
   5. Provides training and negotiations for subrecipients.
   6. Ensure budgets are properly filled out (i.e., left to right, not right to left),
   7. track reporting,
   8. Track audit requirements,
   9. track invoicing, flag inaccuracies in budget/invoice, etc.
   10. Drafts
   11. Processes
   12. Gathers required signatures.
   13. Maintains MOUs, contracts, agreements
   14. Tracking and reporting (Adobe sign)
   15. Maintains expenditures (totals)
   16. Monitors funding
   17. GMS entering and monitor
       1. On-going
   18. Cross reference between budget narrative and budget justification.
   19. Provide guidance to program staff.
       1. Define roles and responsibilities.
   20. Check accuracy on monthly invoices.
   21. Review fiscal documents/components for accuracy.
   22. Amendment creation.
   23. Develop dashboard of monthly expenditures and performance.

1. How much "program staff" time is on:
   1. Contract Creation
      1. Content (required by program staff)
      2. Forms (bureaucratic requirements could be shifted)
      3. GMS (bureaucratic requirements could be shifted)
      4. Back and forth with FM on non-critical (typos) items
      5. Back and forth with FM on critical items
   2. Monthly/quarterly work
      1. Invoice evaluation and tracking
         1. Explain where FM expects program to act/complete where the program does not have expertise).