Administrative Assistant (Administrative Support)

Posting number: 202600009

Department: H Budget Committee

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant

Summary

This position coordinates administrative tasks and assignments on a variety of administrative matters. 

Financial Disclosure 

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Salary

Salary commensurate with experience.  The Legislature offers a competitive benefits package.

Examples of duties

• Performs special assignments, research, and report preparation. 
• Reviews records and reports that require action and recommends solutions or courses of action. 
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated. 
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies. 
• Performs general office management duties. 
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings. 
• Serves as the official custodian of bills referred to committee. 
• Drafts amendments and bills. 
• Performs other related duties as required.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Supplemental information

A bachelor’s degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Accommodation for Disability  

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.