Supplier Sourcing & Business Development Virtual Assistant
(Chemical Supply Chain & Procurement Support)
About the Company
An Australian chemical distribution and logistics company specializing in sourcing, supplying, and distributing chemicals across various industries including mining, manufacturing, construction, agriculture, laboratories, universities, and research institutions.
The company sources products locally within Australia and internationally across Asia—including India, China, Malaysia, Indonesia, and Vietnam—to provide customers with competitive pricing and reliable logistics solutions.
With increasing customer demand and expansion plans into New Zealand, North America, Europe, and Asia, the business is looking for its first long-term Virtual Assistant who can help build scalable supplier networks and customer relationships while supporting future international growth.
Position Overview
We are seeking a proactive, highly organized, and commercially minded Virtual Assistant to support supplier sourcing, procurement research, customer inquiries, and business development.
Unlike a traditional administrative VA, this role requires someone who enjoys research, relationship building, and creating organized systems that will allow the company to scale internationally.
The successful candidate will become a key member of the business, helping establish supplier databases, communicate with manufacturers and distributors worldwide, assist with customer quotations, and eventually grow into a leadership role managing future VAs as the company expands.
Primary Responsibilities
Supplier Research & Database Development
The client emphasized that creating a comprehensive supplier database is one of the highest priorities for scaling the business.
Procurement & Sourcing Support
Supplier Relationship Management
Customer Inquiry Support
The VA will initially support existing inquiries before proactively expanding supplier and customer networks.
Sales & Business Development
Documentation & Compliance Support
The client plans to build an Australian-compliant library of Safety Data Sheets that the VA will help organize and distribute to customers.
Administrative Support
Occasional Phone Support
Although approximately 90% of communication is via email , the VA may occasionally:
The client expects phone communication to be infrequent and primarily for urgent matters.
Future Growth Opportunities
This position is designed as a long-term role with significant career progression.
Future responsibilities may include:
The client specifically shared his vision of establishing a satellite office in the Philippines, with the first VA potentially growing into a Team Leader role.
Required Skills
Technical Skills
Preferred Background
Experience in one or more of the following:
Chemical industry experience is preferred but not mandatory, as training will be provided.
Soft Skills
The client specifically highlighted the following qualities:
Tools
The VA will primarily work with:
Potential future tools:
Working Hours
Part-Time
The client emphasized that the work should be spread consistently throughout the week to ensure timely supplier and customer follow-ups.
Ideal Candidate
The ideal VA is someone who:
