Event Graphics Vendor Operations Coordinator

Description

Robert Half is seeking an Event Graphics Vendor Operations Coordinator for a contract opportunity through year-end in the Greater Boston area. This is a remote, 40-hour-per-week position; candidates must be willing and able to work Eastern (EST) hours. Some weeks may average closer to 30 hours depending on project volume. The Vendor Operations Coordinator will support the production and delivery of custom graphics, signage, exhibit components, and branded event materials for trade shows and live events. This role is ideal for a highly organized project coordinator with experience managing vendors, production schedules, logistics, and multiple concurrent projects in a fast-paced environment.

Responsibilities:

• Manage multiple graphic production and fabrication projects from kickoff through delivery
• Coordinate timelines, approvals, production schedules, and shipping logistics with vendors
• Work closely with Account Management, Production, and Operations teams to meet project deadlines
• Review graphic proofs, production specifications, and project documentation for accuracy
• Track project status, schedules, revisions, and deliverables across multiple initiatives
• Communicate project updates, risks, and timeline changes to stakeholders and vendors
• Coordinate logistics, inventory tracking, and vendor deliverables
• Support vendor sourcing, onboarding, and procurement activities
• Monitor vendor performance and service level expectations
• Process and track vendor orders, invoices, and fulfillment activities
• Maintain project documentation within Airtable and other project management systems
• Participate in project meetings and production reviews
• Assist with event execution and troubleshooting as needed

Requirements

• Degree in events, management, or related
• 2+ years of experience in project coordination, vendor management, event operations, logistics, or related fields
• Proven ability to manage multiple projects and priorities simultaneously
• Prior event operations and logistics experience preferred
• Strong organizational, communication, and problem-solving skills
• High attention to detail and execution quality
• Experience working with external vendors and cross-functional teams
• Ability to thrive in a fast-paced, deadline-driven environment
• Willingness to work occasional overtime or weekends as needed
• Ability to travel up to 30% as needed
• Airtable or similar project management system
• Adobe Creative Suite and print production processes familiarity
• Familiarity with Salesforce or similar systems
• Knowledge of Digital Asset Management Systems

Innovation starts with people.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice.