Girls on the Run Northeast Wisconsin: Operations Coordinator

Application Deadline: 24 August 2026

Department: Council Operations

Employment Type: Part Time

Location: Girls on the Run Northeast Wisconsin

Reporting To: Tania Spofford, Executive Director

Compensation: $15.00 - $18.00 / hour

Description

Key Responsibilities

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management

• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts

• Manage the organization's Facebook account, scheduling 2 to 3 posts per week
• Create promotional graphics using Canva branded templates
• Manage and regularly update email groups/lists (donors, volunteers, participant families, community partners)
• Organize and curate photos, reels, and stories submitted by coaches and program staff for donor and community engagement
• Assemble and distribute electronic newsletter (template-based; content provided)

• Serve as the primary point of contact for area volunteer centers
• Maintain Girls on the Run (GOTR) volunteer opportunity postings and requests
• Follow up with volunteer inquiries and maintain volunteer records
• Support volunteer communications, scheduling, and event assignments
• Identify and coordinate participation in community events that support volunteer recruitment and organizational visibility

• Deliver and pick up supplies at Girls on the Run program sites in the Appleton/Fox Valley region during the school year
• Assist with seasonal 5K (May & Nov.) day-of logistics, including vendor/sponsor support, registration booth, merchandise, and refreshments

Qualifications and Qualities

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience
• Prior experience in office administration, nonprofit operations, development/donor relations, or a related field
• Familiarity with donor management/CRM systems (e.g., Pinwheel) a plus
• Experience with Canva, Facebook business pages, and email marketing platforms (e.g., Constant Contact, Mailchimp)
• Excellent organizational skills with the ability to manage multiple projects and deadlines
• Self-motivated and able to work independently with minimal supervision in a remote setting
• Comfortable using cloud-based tools and video conferencing to stay connected with a hybrid team
• High level of discretion when handling confidential donor and financial information
• Valid driver's license and reliable transportation for occasional local travel to program sites and events
• Ability to occasionally lift and transport program supplies (up to 40 lbs)
• Passion for the organization's mission and youth-serving programs

• Ability to adapt to unforeseen challenges
• Organized and loves taking care of the details
• Passion for collaboration and bringing people together
• Quality customer service
• Live the Girls on the Run mission and values

Other Information

• 24 hours/week across three 8-hour days; One of the days being Tuesday for staff meetings and select the remaining two days in coordination with the Executive Director upon hire
• Hybrid role: most work is performed remotely, with staff team meetings on Tuesdays in person 1-2 times per month at the Green Bay office
• Occasional travel required for program-site deliveries in Appleton/Fox Valley region during the school year and personal attendance at 1–2 community expos per year
• Flexible hours required to support 2-4 events each year, which may fall on weekends or outside standard weekday hours (GOTR 5K events are on a Saturday morning in May and November)
• Workload and hours are reallocated during the weeks leading up to the spring and fall 5Ks; other duties are deprioritized to make room for event support, within the 24-hour work week
• Requires a reliable home setup (internet access, quiet workspace) to support remote work

• A staff team that is passionate about working together to fulfill the mission and have fun along the way
• Respect for work-life balance. You will work hard, but we respect your need to recharge.
• Strong support from Girls on the Run International providing networking, training and resources
• 40 hours of PTO and 7 paid holidays each fiscal year (July 1 to June 30)
• Mileage reimbursement at current IRS rate