Product Operations Manager

About ExaCare AI
Exacare ai is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, exacare ai powers more than 2,000 facilities, and is growing rapidly.

We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!

About the Role

We’re hiring a Product Operations Manager to translate deep technical product knowledge to customer facing scenarios as a cross functional role between our BizOps and Product teams here at exacare ai. We are looking for someone to own an stand up the BizOps Product Operations function and oversee a growing team of Product Operations Analysts. This person will own key Product Operations initiatives, improve the quality and scalability processes that translate product knowledge to customer facing interactions, and customer facing interactions into product improvements.

This is a high-ownership role for someone who is both an operator and a builder. You’ll identify opportunities and emerging risks, turn ambiguous problems into well-structured projects, and coordinate execution across Product, Engineering, and BizOps. You’ll also stay close to frontline work, reviewing product reply ticket quality, uncovering recurring issues, and identifying opportunities for better processes, tooling, and automation.

As the team grows, you’ll help new Product Operations Analysts ramp successfully and establish a consistent approach to coaching and professional development. You’ll model strong judgment, clear communication, and operational excellence while helping define what great Product Operations looks like at exacare ai.

The north star is simple: connect frontline customer needs to effective product and operational improvements while building a Product Operations function that becomes more proactive, scalable, and impactful over time.

What You’ll Do

• Lead Product Operations projects: Identify improvement opportunities, operational gaps, and future capacity risks. Turn them into clear, actionable initiatives and drive progress from definition through completion.
• Create structure around execution: Establish well-defined Linear projects with clear objectives, context, measurable goals, proposed solutions, milestones, owners, and actionable tickets.
• Coordinate cross-functional work: Partner closely with BizOps, Product, Engineering, and other teams to move initiatives forward, clarify ownership, and resolve dependencies.
• Inform team priorities: Give leadership clear insight into Product Operations priorities, risks, progress, and achievements, including maintaining the function’s key priorities in weekly operational planning.
• Build deep product and exacare knowledge: Develop a deep understanding of the exacare platform, customer workflows, and current product state by building a team of subject matter experience and engaging across relevant operational, engineering, and product channels.
• Raise the quality of frontline ticketing: Monitor support ticket quality and identify opportunities to improve investigation, written communication, documentation, escalation practices, and resolution outcomes.
• Improve processes and automation: Analyze frontline workflows to uncover recurring friction, eliminate unnecessary manual work, and develop more effective processes, tooling, and AI-enabled automations.
• Turn frontline insights into improvements: Identify patterns across customer questions, product issues, and internal workflows. Partner with the appropriate teams to address root causes and improve both the product and the customer experience.
• Support onboarding and ramp: Help new team members build confidence and product knowledge by answering questions, sharing templates, documenting best practices, and modelling strong operational judgment.
• Coach and develop team members: Lead regular professional development conversations, beginning bi-weekly during a team member’s first three months and transitioning to a monthly cadence thereafter.
• Set clear development expectations: Provide specific, actionable feedback; incorporate each team member’s perspective; define how improvement will be demonstrated and tracked; and maintain an open dialogue about satisfaction, workload, and capacity.
• Contribute to formal performance reviews: Prepare thoughtful input for 30-, 60-, and 90-day reviews and subsequent six-month reviews, involving the BizOps Lead or VP of Operations when appropriate.

What You’ll Bring

• Experience: 5+ years in Product Operations, Business Operations, Customer Operations, Support Operations, or a similar role within a fast-moving technology company, preferably in B2B SaaS.
• Project leadership: A strong track record of taking very ambiguous problems, creating structure around them, and driving cross-functional initiatives through execution.
• Operational judgment: You can identify risks, prioritize effectively, clarify ownership, and balance immediate needs with longer-term scalability.
• Product orientation: You’re curious about how products work and skilled at connecting frontline feedback, customer needs, and operational data to meaningful product improvements.
• Systems thinking: You enjoy finding patterns, addressing root causes, and building repeatable processes that improve how teams work.
• Technical comfort: You can investigate product issues, ask effective clarifying questions, collaborate with technical partners, and develop a deep understanding of complex workflows.
• Strong written communication: You communicate clearly, concisely, and accurately across project documentation, stakeholder updates, tickets, and feedback conversations.
• Cross-functional influence: You build trust across teams, communicate effectively with different audiences, and move work forward even when you don’t directly manage everyone involved.
• Quality and automation mindset: You know how to evaluate frontline work, recognize coaching and process opportunities, and identify workflows that can be improved through tooling or automation.
• Coaching experience: You have experience onboarding colleagues, giving actionable feedback, supporting professional development, or helping others improve their performance—you have experience managing a team.
• Leadership and ownership: You take initiative, follow through on commitments, and are comfortable taking responsibility for outcomes in an evolving environment.
• Continuous-learning mindset: You actively seek feedback, invest in your own development, and are motivated to deepen your knowledge of healthcare, technology, and AI.
  
  Nice to Have
• Experience building AI-enabled operational workflows or automations
• Experience helping build or scale a Product Operations, Support Operations, or Business Operations function
• Experience in healthcare technology, AI, B2B SaaS, or another complex and highly regulated environment
  
  

Benefits + Perks

• Competitive salary and equity in a high-growth startup
• Flexible PTO, take what you need
• Medical, dental, and vision coverage
• Great startup culture, including company off-sites
• Hybrid work out of our Downtown Toronto office
• High-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more

An insight into our Core Values

Only the best belong here

We are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.

We work even harder to keep our partners than we did to earn them initially

The work does not stop when a customer first onboards to our platform. It deepens over time. We partner with operators, listening and learning about real problems, and translate that into solutions that help them succeed in practice. We earn trust through consistent delivery.

We keep the patient downstream of every decision

At the end of the day, this is about the patient. We get there by deeply respecting and reflecting on our purpose: to develop software that aids teams in delivering better care.

Raise the bar on ownership

We grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.

The world is moving fast. We move faster.

This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.

Radical candor, zero politics

We say what’s true, early, and we keep communication direct and clean so the team can move.

Bring good vibes and win together

We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up.

If this sounds like you, we'd love to have a chat!