Courtroom Judicial Assistant (41-4054) Fairbanks In-Court

Posting number: 54888

Department: Alaska Court System

Division: Fairbanks In-Courts

Job classification: Courtroom Judicial Assistant (Alaska Court System)

Posting type: Open

Categories: Clerical & Data Entry, Court Administration, Legal, Miscellaneous, Customer Service

Summary

*Personnel rules will be applied to determine step placement for the successful internal candidate. 
   
Our organization, mission and culture:
The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity.  Everything we do is outlined in our Pledge of Fairness.

The benefits of joining our team:
The Fairbanks Trial Court is a dynamic team where customer service is our priority.  Your success as an employee is our success as an organization.   We will receive on-the-job training, on-going support, respect, and fairness.  We are a court family.

This Position
This position performs advanced in-court case management and courtroom clerk duties in support of judicial proceedings. Responsibilities include preparing courtrooms for daily hearings and trials; operating and monitoring digital recording systems; administering courtroom documentation; managing exhibits, witness lists, and jury materials; maintaining accurate case records; entering and updating case information in electronic case management systems; calendaring hearings; issuing and processing court orders, warrants, and dispositions; and ensuring compliance with court rules, statutes, and established procedures. The position coordinates with judges, attorneys, law enforcement, correctional facilities, jurors, and the public to facilitate efficient courtroom operations, processes post-hearing documentation, prepares records for appeal, responds to records requests, and maintains courtroom supplies and exhibits.

Additional responsibilities include processing criminal charging documents, supporting arraignments, providing cross-coverage for other court functions, traveling to outlying locations as needed, and working extended, weekend, holiday, or on-call hours to meet the operational needs of the court.
 

The ideal applicant will possess the following knowledge, skills, and abilities.  Please detail these in the required cover letter.

• Experience handling stressful situations with tact and diplomacy.
• Experience dealing with high-priority, confidential, or sensitive information.
• Experience or knowledge of legal procedures.
• Experience preparing professional documents and applying rules and regulations when processing documents.
• Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
• Experience working positively and productively in a team environment
• Proficiency using Microsoft Word, Excel, and Outlook
• Experience level (50+ wpm) or expert level (60+ wpm) keyboarding proficiency

 What Is the Working Environment?
The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse located at 101 Lacey Street in Downtown Fairbanks.  Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River.  Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information. 

Examples of duties

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Qualifications

This applies to your application submission. Documents to be Attached to the Application (REQUIRED):

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).  
• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.
• Two (2) writing samples each at least one page in length.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.
  
In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.  

LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
   
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
   
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Supplemental information

Contact Title: Recruitment

E-Mail: Recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Phone Number: (907) 264-8242