PT WCE Compliance Support Specialist

Posting number: 202600158

Department: LEARN

Job classification: Part-time Workforce Continuing Education (WCE) Compliance Support Specialist

Posting type: Open

Categories: Administration

Summary

Provide detail-oriented administrative and clerical support for WCE and College and Career Readiness (CCR) compliance processes, including careful review of course documentation, attendance records, instructor timesheets, student time logs, and related records to help ensure accuracy, completeness, and alignment with FTE compliance requirements.

Examples of duties

• Conduct detailed reviews of WCE hard-copy course documentation, including attendance records, instructor timesheets, student time logs, and supporting materials, to verify accuracy, completeness, signatures, dates, contact hours, and compliance with WCE standards and FTE reporting requirements.
• Use the College’s student information system (Colleague) to compare electronic course information and enrollment data with official attendance records and supporting documentation, identifying inconsistencies, missing information, or potential compliance concerns for supervisor review.
• Track documentation review status and organize records requiring follow-up to support timely correction, completion, and submission of WCE compliance materials.
• Maintain physical records in a filing system in accordance with an established records management schedule and retention procedure.
• Scan, index, and electronically file documentation within the College’s document management system (Etrieve) to support accurate recordkeeping and accessibility.

College-Wide Competencies:

• INTEGRITY– Demonstrates a strong commitment to ethical behavior, honesty, and transparency in all interactions within the college. Upholds the college's values, policies, and standards, and serves as a role model for others by consistently doing what is right, even when faced with challenges and pressures
• EXCELLENCE– Strives to achieve the highest standards of quality in all aspects of work, demonstrating dedication to continuous improvement, delivering quality results, contributing to the overall success of the college and its mission.
• RESPECT– Demonstrates an appreciation for the dignity of individuals within the college. Treats students, colleagues, and community members with kindness, fairness, and consideration to foster a welcoming culture. Respects differing viewpoints and contributes to a positive and collaborative work environment.
• OPPORTUNITY– Demonstrates the ability to recognize, create, and seize opportunities that contribute to personal growth, student success, and the advancement of the college's mission. Encourages and supports others in identifying and leveraging opportunities for improvement, innovation, and development. Actively seeks ways to maximize potential and foster a culture of continuous learning and progress.
• HELPFULNESS– Demonstrates a commitment to service by being approachable, responsive, and proactive in providing support to students, colleagues, the community, and environment (both physical and cultural) of the college. Fosters a positive and collaborative culture where individuals feel valued and empowered to seek assistance and resources. It helps create a culture of belonging and engagement in which students can learn and achieve success.

Qualifications

Education minimum: Associate degree.
Work experience minimum: At least two years working for a professional organization in a clerical, administrative environment.
Must demonstrate through professional experience and employer references strong reliability, attention to detail, accuracy in reviewing records, ability to follow established procedures, and sound judgment when identifying missing or inconsistent documentation.Preferred education and experience:

Business, Accounting, or related degree.
Relevant and solid professional experience in records management.
Experience using the Colleague student and course information system.
Experience reviewing contracts, timesheets, schedules, attendance records, course documentation, or time logs for accuracy, completeness, and compliance.