Procurement Associate (OTS Statewide Operations Associate 1-4)

Posting number: OTS 083126 ERG

Department: Division of Administration-Office of Technology Services

Job classification: OTS STATEWIDE OPERATIONS ASSOCIATE 1

Posting type: Open

Categories: IT and Computers, Purchasing

Summary

The Division of Administration/Office of Technology Services has a vacancy.  This position is located in the Operations section. Req. 225499

The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services will work to increase the return on the State’s investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff.

This position is a purchasing liaison to the Division of Administration (DOA), consolidated state agencies, and the Office of State Procurement on behalf of OTS. The incumbent works closely with the OTS Agency Relationship Managers providing input to assist in making decisions into strategies for procuring goods and services. This position is responsible for performing functions in the areas of reporting, financing and procurement of IT hardware, software, complete solutions and services for major programs and systems development within the DOA and consolidated state agencies.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Examples of duties

Two years of experience in information technology; OR

Six years of full-time work experience in any field; OR

An associate’s degree in information technology or accounting; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

NOTE:
A certification in an approved area may be substituted for the education and/or experience requirements at the time of hire or promotion, provided the appointment is made from a Certificate of Eligibles.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Responsible for creating advanced PO's, reporting, helping create procedures for section work flows, vendor negotiations on price, and obtaining approvals, according to the Louisiana State Laws, Rules and Regulations and IT Procurement Guidelines. Prepares and maintains reports detailing fiscal year expenditures, including forecasting for future fiscal years. Verifies budget transactions, current balances and allocation of budgeted funds. Prepares detailed reports for VPM with information on IT funding, budget, contracts, hardware maintenance, software maintenance, and services throughout the fiscal year.

• This position serves to assist in supporting statewide information technology operations functions as a lead associate to lower lever positions in the Vendor and Provider Management area. Coordinates complex IT acquisitions and/or other operational needs with vendors and guides lower-level personnel as needed. This position is a purchasing liaison to the Division of Administration (DOA), consolidated state agencies, and the Office of State Procurement on behalf of OTS. Works closely with OTS Agency Relationship Managers providing input to assist in making decisions into strategies for procuring goods and services. Reviews the creation and modification of technical purchase orders and shopping carts to ensure compliance with applicable policies and procedures. Guides lower-level personnel in interpreting policy and procedures as relevant to statewide information technology purchases.

• Responsible for having knowledge of the Louisiana Procurement Laws, Rules and Regulations, and the IT Procurement Guidelines and policy's. Advanced understanding of business operations, technical products and/or OTS services in order to provide lead associate support related to operational functions for the Office of Technology Services.

• Other duties as needed and/or directed by the State CIO or his designee.

Position-Specific Details:

Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.  

Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as an OTS Statewide Operations Associate 1, 2, 3, or 4

Louisiana is a "State as a Model Employer" for People with Disabilities. 


How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.  

Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers.  Also, prospective employees may be subject to pre-employment drug testing.  New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email: Erica.Gay@la.gov