Posting number: 192323

Department: Department of Motor Vehicles

Division: Administration-Inventory Management

Job classification: Records Analyst II

Posting type: Open

Categories: Administration, Clerical & Data Entry, Warehouse, Management, Miscellaneous, Customer Service, Records Management, Public Records, Research, Office and Administrative Support, Database Administration

Summary

Do you have a niche for asset management? Are you detail oriented? If so then we may have the job for you. The SCDMV is looking for a motivated and experienced Record and Asset Specialist. If you have the qualifications and experience, raise your hand! This is the time for you to make the change you've been wanting. Come join our team and find the keys to your future!

This position is located in the Warehouse/Assets & Records Management Unit, SCDMV Headquarters in Blythewood, SC.

Responsibilities of the Record & Asset Specialist I

• Responsible for the day to day overseeing and execution of administering, managing and the maintaining of select systems for the Agency’s Records Management Program. This will include but not be limited to, retrieval and deliveries of all records, inputting all records storage data and deleting all destruction data, supporting the records Liaisons within the Agency, stocking of records, inventory of the records and monthly record destruction lists and pulls.
• Responsible for specific Records Management duties, under Supervision of the Agency’s Records Officer these specific duties will include but not be limited to, compiling and completing monthly reconciliation reports and forms as needed for select assigned systems. Ensures all reports and forms as instructed will adhere to all guidelines set forth by The Department of Archives and History and The South Carolina Public Records Act.
• Responsible for assisting with certain daily administrative activities for the Agency's inventory control program (Asset Management) within SAP. This will include but not be limited to the daily processing of receipts, adjustments (additions, deletions and transfers, PT's/TID's), and as needed, processing system reports, creating of Asset Shells and the issuance of Asset Decals to the appropriate equipment and property.
• On an as needed bases monitors all original SCDMV records retention schedules to ensure the Agency’s Records Management Program complies with State Standards and the Public Records Act.
• Assists as needed with the daily duties of Supply Management. This could consist of but not limited to receipts and release of supplies and equipment, the QC process and preparing orders for shipment.
• Performs other duties as required by the Warehouse Manager and Assistant Manager.

Examples of duties

Minimum Requirements

• A high school diploma and experience in records management, information systems, or office administration.

Agency Requirements

• Must complete a nationwide criminal background check to include finger printing.

Additional Requirements

• Must be able to communicate effectively and maintain a good working relationship with all divisions within the Agency and supporting Agencies, ability to assist with proper records management techniques and poses knowledge of the South Carolina Public Records Act.
• Must be able to maintain automated and manual record keeping systems, working knowledge of inventory control practices, effectively follow programs, policies, and procedures pertaining to the responsibilities of the Management of Assets and Records.
• Ability to learn and retain working knowledge of the Asset Management and Financial Modules/Roles within SAP (SCEIS).
• Must be able to work independently with minimal supervision.
• Must be able to effectively prioritize workload to meet schedules and agency-wide goals.
• Will be responsible for overseeing the work of individuals that assist as needed with duties pertaining to Records Management.
• Must be able to bend, stoop and lift over 50 pounds.
• Employee must be efficient and accurate in work habits and possess basic computer knowledge.
• Ability to drive 12ft. to 22ft. trucks and forklift / (order picker). Must have valid S.C. Driver’s License.
• Employee work hours may include overtime work and limited overnight travel.
• The person in this position is authorized to operate powered industrial trucks (heavy machinery). For example: forklift, order picker, and electric pallet jack.
• The person in this position is also authorized to use manual pallet jacks, manual push/pull carts, manual hand trucks and ladders.
• Agency issued steel toe footwear must be worn in the Warehouse floor area at all times.
• The work hours for the person in this position are 8:00 to 4:30.

Qualifications

Agency Preferred

• A high school diploma and experience in Records Management, Microsoft Access and experience with SAP (SCEIS).

Supplemental information

What’s in it for you?
At the SCDMV you get to be part of an exceptional team and diverse culture that nurtures mutual success for our customers, employees and our communities. We give you the tools to be successful; all you need to do is bring your best ideas, your energy and a desire to develop your skills, experience and career.

The South Carolina DMV offers a robust and competitive benefits program.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
• An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

So what are you waiting for? Come be a part of a fast-growing, dynamic agency, and join a team that offers an opportunity for accelerated professional growth!

Additional Comments
The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Records Analyst II / Records & Asset Specialist I - 192323

Key skills

About this role

Summary

Examples of duties

Qualifications

Supplemental information