Administrative Assistant | Full Time

Title: Plant Ops Administrative Assistant
FSLA Status: Non-Exempt, Full Time
Work Schedule: Monday - Friday, 8AM - 4PM
Salary Range: $20 - 25 per hour, based on experience

General Summary:
The Plant Operations Administrative Assistant supports daily department operations by coordinating communication, scheduling, records management, and workflow activities. This position serves as a key point of contact for residents, staff, and vendors while ensuring efficient and organized administrative support.

You will enjoy:

A generous benefits package for eligible employees which includes:

• Medical, Dental, Vision, Life and Disability Insurance– Benefits start on the first of the month following your date of hire!
• 401(k) with company match, generous PTO, paid holidays and tuition reimbursement.
• Support in your personal and professional growth and many other benefits.

Here are a few of the daily responsibilities of a Administrative Assistant:

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Here are a few of the qualifications we need you to have:

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in a facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

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