FF&E Project Manager

Absolute Procurement is an FF&E procurement firm providing purchasing project management services for new construction and renovation projects. The FF&E Project Manager will manage multiple hospitality and commercial procurement projects from budgeting through installation, serving as the primary client contact and coordinating schedules, suppliers, budgets, logistics, and project teams.

Responsibilities:

• Serve as the primary day-to-day client-facing point of contact throughout the project, leading project communications, meetings, and coordination to ensure clients remain informed, aligned, and confident in project progress
• Generate conceptual budgets, qualify suppliers, produce comparative bid analyses, and present to external project teams
• Develop the comprehensive procurement schedule and strategy and ensure timely completion of all critical milestones throughout the duration of the project
• Collaborate seamlessly with designers, developers, operators and other project stakeholders to drive the procurement schedule and all processes, with a focus on clarity and professionalism in all communications
• Prepare and process purchase orders, change orders and other project related contract documents
• Track and expedite submittals, approvals, prototypes, production schedules, in-production items, and arrival dates of all products purchased
• Develop the strategy and plan for the transportation, warehousing, and installation of all FF&E, and manage third-party service providers to ensure quality, cost, and appropriate risk management are prioritized throughout
• Compile punch lists and prioritize timely, cost-effective solutions
• Manage project budget, funds forecasting, basic accounting, and reconciliation
• Delegate to and coordinate daily with Project Coordinators for project administrative support
• Regularly report project status updates to the Project Director
• Occasional travel to job sites to oversee the installation or model room review processes, interfacing with clients, designers and other project stakeholders and trades onsite; job sites will include unfinished spaces and require physical movements including bending, kneeling, climbing, and lifting up to 25 pounds

Requirements:

• • 5+ years of hospitality, senior living, and/or multi-family industry FF&E procurement experience
• • Bachelor's degree in interior design, project management, business, supply chain, or related field; or equivalent work experience
• • Extensive knowledge of hospitality FF&E commodities, suppliers, manufacturing standards, and logistics processes
• • A deep understanding of the value engineering process coupled with excellent negotiation tactics to ensure the best supplier pricing and terms are made available to our clients
• • Thorough and organized in all aspects of project documentation with maximum attention to detail to ensure project specifications, budget, and schedule requirements are adhered to
• • Demonstrated ability to self-manage your time while working remotely, always carefully managing deadlines and appropriate task prioritization across multiple projects
• • Exceptional verbal and written communication skills whether in person, on the phone or across multiple digital platforms
• • Experience and proficiency in Excel and Google Workspace applications
• • Must be able to sit and work at a computer for long periods of time