Senior Project Manager

Inizio Evoke is a health-focused creative agency that aims to make health more human. The Senior Project Manager serves as the operational partner and internal point of contact for projects, overseeing end-to-end development, processes, timelines, budgets, resources, vendors, and cross-functional teams.

Responsibilities:

• Lead projects solo and may have assistance at time from Assistant Project Manager (APM)
• Lead more complex projects and manage a larger book of business
• Be integral in all decisions made regarding project process, timelines, budgets, and resources
• Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
• Manage end-to-end development of projects per the business process ensuring quality from the beginning to end
• Includes med/legal submission prep and submission following client guidelines
• Ability to know when to deviate from process if necessary
• Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team
• Create project status documents to provide updates across all chains of command, both internally and externally
• Lead daily and weekly production meetings
• Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM)
• Lead ongoing process improvement initiatives
• Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners
• Develop detailed project schedules and ensure all deliverables are met per the schedule
• Develop detailed staffing plans and ensure all deliverables are met and stay within the budget
• Monitor project & campaign budgets weekly
• Lead internal, monthly reconciliation meetings
• Create client budget report with finance assistance as needed
• Identify and avert possible risks that impact projects
• Own vendor/agency partner relationship concerning execution and deliverables
• First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work
• Review monthly staffing projections
• Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes
• Build rapport with development team, outside vendors, agency partners and, where necessary, the client
• Support training of assistant project managers
• Manage an assistant PM, including bi-weekly 1:1 meetings

Requirements:

• 4+ years of experience
• Pharmaceutical marketing agency experience required
• Bachelor's degree (BA)
• Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
• Experience working with multiple vendors, managing their timelines and needs
• Experience using MS Project or SmartSheets
• Advanced experience using a Project Management financial platform
• Excellent Excel skills
• Experience leading process improvement efforts
• Excellent written and verbal skills
• AOR experience preferred