Grant Prospecting & Project Management Associate

New Mexico Grant Administration helps local governments, tribal entities, and nonprofits secure and manage public and private grants. The Grant Prospecting & Project Management Associate will research grant opportunities, assess eligibility and fit, maintain grant databases and tracking systems, and support project coordination, reporting, and business development.

Responsibilities:

• Conduct targeted research to identify public and private grant opportunities aligned with client needs
• Analyze funding priorities and eligibility criteria for fit
• Enter and track opportunities in NMGA’s internal systems and CRM tools
• Assist in curating and updating grant alerts and resource emails
• Maintain up-to-date records of active grant projects, deadlines, and deliverables
• Support reporting and milestone tracking
• Monitor status updates across teams and follow up on outstanding tasks
• Prepare short reports or summaries of upcoming deadlines and new opportunities
• Work closely with grant writers, business development staff, and consultants to coordinate workflow
• Attend weekly team check-ins and update logs or dashboards with key insights
• Contribute to developing streamlined systems for grant matching and performance reporting

Requirements:

• Strong organizational skills and attention to detail
• Excellent online research and information synthesis skills
• Comfortable using SharePoint, spreadsheets, Monday.com, and shared cloud-based systems
• Strong written communication and documentation habits
• Self-starter who thrives in a remote work environment
• Prior experience with grant prospecting, grant writing, or nonprofit/government funding preferred
• A background in grant research, administration, or nonprofit operations is preferred