Research Project Manager, Executive Operations

RAND is hiring a Research Project Manager, Executive Operations, to support leadership operations at its Center on AI, Security, and Technology (CAST). The role supports the Director through calendar and travel management, RAND-wide processes, stakeholder relationship tracking, special projects, communications, and day-to-day San Francisco office operations.

Responsibilities:

• Own the Director's complex agenda and daily flow (with Administrative Support), ensuring he moves seamlessly from activity to activity with the right context, materials, and buffer at each step
• Manage travel flow for roughly two trips per month with support from an Administrative Assistant who executes bookings and expense reports
• Conduct quarterly calendar reviews, surfacing meetings that could be delegated and time that could be reinvested in the Director's highest-leverage priorities
• Support and manage the Director’s participation in the execution of RAND-wide processes, including review cycles, quarterly reporting, and board meeting prep
• Build and maintain a working CRM of the people the Director has met across a network that spans government, industry, and the AI security ecosystem
• Support the Director and/or senior technical leads on select special projects
• Handle ad hoc requests that arise in the course of high-stakes work
• Draft communications and support meeting prep as needed
• Manage the day-to-day operations of CAST’s San Francisco office

Requirements:

• At least 2 years of relevant professional experience, which may include work at research organizations, philanthropy, government, frontier labs, or fieldbuilding programs
• Exceptional attention to detail and organizational skills, with the ability to multitask, prioritize independently, and perform under pressure
• Operational management capabilities and strong problem-solving skills
• Demonstrated ability to work with large and diverse teams including both junior and senior members
• Exceptional reliability and attention to detail in demanding environments
• Excellent communication skills and the ability to engage effectively with a wide range of stakeholders
• Discretion and sound judgment handling confidential information, including personal information, internal deliberations, and details from sensitive meetings
• A support-minded orientation and real enthusiasm for amplifying CAST's work
• Proactive execution across a high volume of small and time-sensitive tasks, with the reliability to maintain high throughput with near-zero errors
• A minimum requirement of a Bachelor's degree. A Project Management Professional (PMP) Certification can substitute for a Bachelor's degree
• 4 years minimum experience
• Experience supporting organizations during rapid growth
• Experience in government, think tanks, or industry-leading organizations
• Experience with research on AI, biology, or information security
• Ability to obtain and maintain a U.S. government clearance