Project Manager, Business Transformation

Algolia is hiring a Project Manager to lead workstreams within its business transformation program. The role plans and delivers projects involving process redesign, systems implementation, and organizational change, coordinating with the Transformation Lead and business stakeholders to ensure lasting outcomes.

Responsibilities:

• Own the end-to-end delivery of assigned projects: scope, schedule, budget, risk, and quality
• Translate a transformation charter into a detailed project plan with clear milestones, owners, and dependencies
• Run regular status reporting (RYG statuses) and escalate risks and blockers before they become critical
• Facilitate cross-functional working sessions with stakeholders across Ops, IT, Finance, and other impacted teams
• Maintain project's RAID log (risks, assumptions, issues, dependencies) and drive mitigation actions to closure
• Manage resource needs in coordination with the team’s capacity planning process
• Partner with change management resources to ensure adoption, not just technical completion of project deliverables
• Conduct stage reviews and present go/no-go recommendations to the steering committee
• Run post-implementation reviews and capture lessons learned for the broader team members
• Oversee implementation, delivery and closure of multiple projects to ensure they are delivered on time, within budget, and on schedule
• Liaise with stakeholders to define the scope, timeline, resources required and define any risk management plans
• Define clear roles and responsibilities of the participating team members within each initiative
• Lead multiple project streams with successful turnarounds to achieve timelines
• Identify risks, prepare contingency and recovery plans in the event of project delays
• Develop strategies to ensure efficient resource planning and allocation in alignment with the team's strategy
• Apply change management processes to manage stakeholders’ expectations throughout the life cycle of a project, specifically managing changes to a project (added feature/requirements, extended deadline, added budget)

Requirements:

• 6+ years of project management experience, ideally including business transformation, process improvement, or systems implementation projects
• 6+ years of experience in managing multiple end-to-end project life cycles
• Identify project risks, prepare contingency and project recovery plans
• Ability to quickly gain the trust and respect of senior stakeholders internally and with outside vendors
• Experience in budgeting, scoping, scheduling and driving projects from initiation to delivery
• Proven ability to manage multiple stakeholders with competing priorities and drive alignment across business users, vendors, and stakeholders
• Strong working knowledge of project management fundamentals: charters, schedules, budgets, risk registers, change control
• Comfort working in both structured such as waterfall and iterative (Agile) delivery environments
• Excellent written and verbal communication, able to translate technical or operational complexity into clear updates for executive audiences
• Experience with project tracking tools (e.g., Smartsheet, Jira/Confluence) and standard reporting formats
• Strong leadership, communication, and interpersonal skills
• Preferred experience in Business Transformation projects and implementation experience working with multiple teams to focus on driving financial and operational results including behavioral changes such as design change strategy, assessing stakeholder impact, and organizational readiness