Security Assistant Sr Spec - N4

Standard Job Description

Perform duties associated with Industrial Security by providing comprehensive administrative support to the Marietta Aeronautics Director of Security & Emergency Services (SES), supporting the organization's daily operations and strategic initiatives. Responsible for managing the Director's calendar and scheduling priorities; coordinating meetings and organizational events; arranging conference facilities, audio-visual support, catering, and visitor logistics; coordinating the Director's travel arrangements and expense reports; and providing administrative support for the entire Marietta SES organization, including, but not limited to, ordering office supplies, supporting leadership in hosting key internal and external customers, maintaining organizational calendars, activities, and records associated with key events, coordinating facility service requests and office support activities, and tracking action items through completion. Supports executive engagement activities, customer visits, staff meetings, and special projects across all SES functions while providing responsive administrative support to the Director and the SES organization.

Basic Qualifications

• Minimum of two (2) years of professional experience providing confidential executive-level administrative support.
• Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with experience managing complex calendars, creating professional business documents and presentations, and maintaining organizational records.
• Demonstrated experience managing executive calendars and scheduling priorities, including coordinating meetings across multiple time zones and resolving scheduling conflicts.
• Experience coordinating domestic and international travel arrangements and preparing expense reports in accordance with company policies and procedures.
• Demonstrated ability to manage multiple priorities, maintain a high level of accuracy and attention to detail, and meet deadlines in a fast-paced environment.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive or proprietary information with discretion.
• Excellent written, verbal, and interpersonal communication skills with the ability to effectively interact with employees, customers, and senior leadership.

Desired Skills

• Demonstrated ability to interact and communicate effectively with internal and external stakeholders at all organizational levels while building trust, confidence, and strong working relationships.
• Proven ability to provide responsive administrative support while collaborating effectively within a team environment.
• Ability to adapt quickly to changing priorities in a fast-paced environment while maintaining accuracy, attention to detail, and continuity of operations.
• Demonstrated ability to build strong partnerships and foster collaboration across multiple organizations and geographic locations.
• Strong organizational and time management skills with the ability to independently prioritize work, manage competing priorities, and meet multiple deadlines.
• Working knowledge of office supply budgets, P-Card purchasing processes, and the distinction between allowable and unallowable expenses to ensure compliance with company policies and procedures.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated discretion and professionalism in handling sensitive or proprietary information.
• Excellent written and verbal communication skills with exceptional attention to detail.