Atlas OT is looking for an organized, proactive Executive Assistant & Project Support Specialist to join our growing team on a part-time basis. You will support the executive team with day-to-day tasks and long-term goals, develop marketing materials, help facilitate the sales process, and keep project materials moving. This is a part-time, hourly role of about 20 hours per week, with room to grow as the business scales.

This role wears many hats. We are looking for a can-do, proactive, problem-solving thinker with a track record of learning quickly. Candidates with project support or accounting experience are especially welcome, and we value broad business experience (such as sales, CRM, recruiting, HR, people coordination or event support) that shows you can be taught and will grow with us.

Work is primarily completed in an office setting and eventually as a hybrid position. This could include on-location work, running errands and occasionally working remotely. Available primarily during standard business hours, though the role may require the occasional early morning, late evening or weekend around key events. Flexible work hours can be accommodated.

Key Responsibilities

Provide executive and project administration support
Coordinate travel arrangements for employees and contractors
Support marketing efforts, including social media content (Canva), the industry events calendar, newsletter and technical writing content
Attend events: booth setup and tear down, ordering swag, handing out materials and tracking contacts
Call and email clients and vendors, and set appointments
Plan events, including monthly Lunch and Learns, expos and conferences
Provide procurement and project support: order and track project materials and equipment, follow up with vendors on lead times and delivery, and keep project teams informed of status
Provide backup accounting support, including A/R, A/P and reconciliations
Other activities as identified to support staff

About Atlas OT

Who We Are:

The Best. Atlas OT provides premium services and products to help our customers run their operations at peak performance. We hire and recruit top notch talent so you are surrounded by people that are driven, intelligent, and enjoyable. If you are among the best in your organization, you'll love our depth of talent to complement your skills and work ethic.

What We Do:

We automate the things that make lots of things. Automation and Controls for all your Operational Technology needs. RTU, PLC, Flow Computer, SCADA and DCS system design, procurement, programming and support. Electrical, Instrumentation, Controls Engineering and procurement. Control Panel and VFD Panel Design, Procurement, Fabrication and testing with full service programming and integrated Factory Acceptance Testing. Managed SCADA hosting and services. Working with all major brands, Rockwell, Siemens, Opto22, Red Lion, Schneider and more. Supporting all industries including energy, manufacturing, food and beverage, water wastewater, building automation, oil and gas, renewable, pharmaceuticals and more.

Requirements

Can-do attitude: proactive, problem-solving and quick to learn, with a willingness to take on many different tasks
Relevant business experience in administrative support, executive assistance, marketing, project support, accounting or procurement; actual project support or accounting experience is a plus
Knowledge of marketing and event coordination preferred
Procurement, purchasing or ordering experience (technical or construction materials a plus)
Canva experience preferred
Ability to use Microsoft programs at an expert level (will be tested)
Strong verbal and written communication skills
Excellent problem solving, analytical and detail-oriented mindset
Ability to work with cross-functional and discipline teams effectively
Valid driver's license and ability to travel without restrictions
Drug free work environment
Must be authorized to work in the US without sponsorship

Benefits

$24–$30 per hour depending on experience
Part-time, approximately 20 hours per week
Flexible work hours can be accommodated
Hybrid work arrangement over time
Opportunity to grow with the company as the business scales
Paid sick leave as required by Colorado law (no other benefits for this part-time role)

Applications are reviewed on a rolling basis until the position is filled.

Executive Assistant & Project Support Specialist

Key skills

About this role

Requirements

Benefits