Project Administrator

The Lead Project Administrator is responsible for managing and overseeing all project administration, document control, reporting, and coordination activities for hospital and healthcare construction projects. The role acts as a focal point between project teams, clients, consultants, contractors, and stakeholders to ensure efficient project delivery, compliance, and governance throughout the project lifecycle.

Project Administration & Coordination

• Project administration activities across multiple hospital construction projects and other projects.
• Support Project Managers and Project Directors in project planning, execution, and reporting.
• Coordinate multidisciplinary teams including Architectural, Structural, Civil, Mechanical, Electrical, Plumbing (MEP), and BIM disciplines.
• Organize and facilitate project meetings, prepare agendas, minutes, and action trackers.
• Monitor project deliverables, key milestones, and project schedules.

Document Management & Control

• Manage and oversee project documentation using ProjectWise and Oracle Aconex.
• Establish and maintain document control procedures and compliance requirements.
• Review document workflows, transmittals, RFIs, technical submissions, and approvals.
• Ensure proper filing, version control, archival, and document security.
• Maintain project registers, drawing logs, and correspondence records.

Client & Stakeholder Management

• Serve as the primary administrative point of contact for clients, consultants, contractors, and internal stakeholders.
• Coordinate project communications and ensure timely responses to project requests.
• Support client meetings and progress reviews.
• Build and maintain effective working relationships across regional and global teams.

Reporting & Governance

• Prepare executive-level weekly and monthly reports, dashboards, and project performance updates.
• Track project KPIs, deliverables, risks, and action items.
• Monitor compliance with company quality management systems and project governance requirements.
• Support audits and ensure project records are maintained accurately.

Commercial & Resource Support

• Support resource planning, utilization tracking, and onboarding activities.
• Coordinate procurement and contract administration activities.
• Monitor project budgets, invoices, and commercial documentation.
• Assist with project close-out documentation and lessons learned.

• Bachelor's Degree in Business Administration, Construction Management, Engineering, Project Management, or a related discipline.
• Professional certification in Project Management is advantageous.

Experience

• Minimum 8-12 years of experience in project administration within the building construction industry.
• Minimum 5 years' experience supporting hospital, healthcare, or large-scale construction projects.
• Proven experience leading project administration and document control functions for multidisciplinary project teams.
• Experience working with international clients and consultant teams is preferred.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong hands-on experience with ProjectWise and Oracle Aconex.
• Experience with BIM project environments and document management processes.
• Knowledge of project reporting, KPI management, and data analysis.

Key Competencies

• Leadership and team management.
• Strong stakeholder engagement skills.
• Excellent organizational and coordination abilities.
• Effective communication and interpersonal skills.
• High attention to detail and quality.
• Ability to manage multiple projects and competing priorities.
• Strong problem-solving and decision-making capabilities.

Preferred Experience

• Hospital and healthcare facility construction projects.
• Large-scale MEP-intensive developments.
• Design consultancy or engineering consultancy environment.
• GCC, Singapore, or international healthcare infrastructure projects.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.
Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.