Position Title: Payroll Administrator
Location: Oklahoma City, OK
Employment Status: Full Time Regular
Position Summary:
Potawatomi Federal Solutions, LLC is actively recruiting for a qualified Payroll Administrator who is responsible for preparation and processing of biweekly payroll; reviewing and ensuring accuracy and tracking of approved timesheets; reconciling and paying payroll taxes; and submitting the 401k payroll file.
Essential Duties & Responsibilities:
Responsible for the coordination efforts between Human Resources, Payroll and other departments to ensure proper flow and maintenance of employee data
In conjunction with Human Resources, Finance and Operations Management, maintains and executes payroll files per company policies
Responsible for the timely filings of all state and federal reports and payments
Handles administration of the electronic timekeeping system
Monitors submissions of approved timesheets, ensuring valid data transfers to and from payroll
Establishes / maintains employee records, ensuring changes are entered correctly and processed on a timely basis
Responds to questions and executes requests complying to federal and state guidelines as well as Payroll policies
Reviews changes for proper authorization and adherence to policy
Reviews payroll documentation for accuracy through audit reports and makes necessary adjustments
Performs comparison report after transmission of payroll, comparing current vs. prior payroll in an effort to audit discrepancies prior to pay date
Answers telephone promptly and courteously
Researches and resolves questions from managers and employees relative to the processing of payroll information such as PTO, direct deposit, pay cards, retro pay calculations, tax questions, etc.
Other related duties:
Assists in special projects as assigned by Controller
Other duties as assigned
Minimum Qualifications:
One (1) to five (5) years of 941 tax filings and W-2 preparation experience
One (1) to five (5) years of experience with computerized Payroll processing and tax filings
One (1) year of experience with multi-state tax filings
High School Diploma or equivalent
Associate’s degree with emphasis in Business or Bookkeeping preferred
Advanced skills using Excel; in creating and manipulating spreadsheets
Experience with DELTEK HR / Payroll systems and COGNOS a plus
Experience with processing government payroll a plus
High level of proficiency using Microsoft Excel and Word
Must be detailed oriented
Knowledge, Skills & Abilities:
Able to exercise strict confidentiality
Able to adhere to tight deadlines
Excellent customer service skills
Excellent communication skills
Excellent follow-up and follow through skills
Ability to thrive in a team environment
Ability to work independently in a time-sensitive environment
Must possess sound decision-making skills
Shift / Hours:
Monday – Friday from 8 AM - 5 PM, or as needed. May require work outside of normal hours based on business needs.
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Potawatomi Federal Solutions, LLC is an equal opportunity employer. Potawatomi Federal Solutions, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.
