Posting number: 192240/61006356 & 61007862

Department: Department of Public Health

Division: Finance and Operations

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

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Careers at DPH: Work that makes a difference!

Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity

The South Carolina Department of Public Health (SC DPH) is seeking a detail-oriented and organized Travel & Direct Pay Keyer to manage travel reimbursements, direct pay invoices, and program expense processing. This position plays a vital role in ensuring timely and accurate financial transactions, serving as a key resource for staff and budget managers to maintain compliance and efficiency in payment processing and documentation.

Job duties will include, but are not limited to:

Travel Reimbursements & Funding Coordination
- Audit and process travel claims and cash advances using the SCEIS FV60 system within three business days of receipt.
- Verify completeness and accuracy of required documentation (DPH104 forms, invoices, receipts, agendas, and approvals).
- Communicate with staff to resolve discrepancies prior to processing.
- Submit travel claim funding requests to budget managers for appropriate allocation.
Invoice Review & Accounts Payable
- Review direct expenditure invoices and receipts for accuracy and proper cost allocation.
- Process and key accounts payable invoices for both state and county expenses using SCEIS FV60.
- Prepare and disburse invoices for processing through county systems in accordance with established procedures.
Program Expense Management
- Prepare Funds Reservations and claims for payment of operational expenses across all programs.
- Process monthly IDT invoices for State Fleet, DPH Motor Pool, and other regional services.
- Handle tuition reimbursement requests for DPH employees, ensuring timely and accurate processing.
Financial Documentation & Compliance
- Maintain compliance with agency financial procedures and timelines.
- Ensure all transactions are properly documented and supported for audit readiness.
- Collaborate with internal teams to resolve funding or documentation issues as needed.
Other Duties
- Perform additional tasks as assigned to support departmental operations.

Examples of duties

State Minimum:

A high school diploma and entry-level experience in accounting or bookkeeping. A bachelor's degree with multiple accounting courses may be substituted for required work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Minimum:

A bachelor's degree with multiple accounting courses. An associate's degree and one (1) year of experience in accounts payable/accounting/bookkeeping. A high school diploma and three (3) years of experience in accounts payable/accounting/bookkeeping. Strong time management skills with the ability to meet daily and monthly deadlines.

This role requires someone who is highly organized, capable of managing multiple priorities simultaneously, and self-motivated with a proactive approach to problem-solving and task completion.

*Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.*

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Qualifications

The ideal candidate will demonstrate strong technical proficiency in tools such as Microsoft Outlook, PowerPoint, Teams, SharePoint, Adobe applications, and the SCEIS financial system. They should have completed professional development courses in areas such as productivity, emotional intelligence, effective communication, and diversity in the workplace.

Supplemental information

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

15 days Annual (Vacation) Leave per year
15 days Sick Leave per year
13 Paid Holidays
Paid Parental Leave
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
Retirement benefit choices *
- State Retirement Plan (SCRS )
- State Optional Retirement Program (State ORP )

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

Travel & Direct Pay Keyer (Fiscal Technician II - 61006356 & 61007862)

Key skills

About this role

Summary

Examples of duties

Qualifications

Supplemental information