About Us:
Since 1987, Eagle Fire Inc. has been a trusted leader in fire protection services, specializing in fire sprinkler systems, fire alarms, special hazards, and life safety solutions for commercial, industrial, government, and mercantile facilities.
Join Our Growing Team:
We’re seeking a Purchasing Manager to support our Kennesaw and Cartersville, GA offices. Join our team and help ensure our installation and service teams have the materials, equipment, and supplies needed to complete projects efficiently and serve our customers.
Why Work With Us?
In addition to standard benefits, team members enjoy Eagle Fire Perks:
$2,000 Employee Referral Program
Apprenticeship opportunities
Boot Reimbursement (1x per year)
Employee Assistance Program
10 Paid Holidays
NICET Test Reimbursement
Tuition Reimbursement
Uniforms Provided
Position Summary:
The Purchasing Manager oversees purchasing and material coordination for the Kennesaw and Cartersville, GA offices. This role manages vendor relationships, coordinates material availability, maintains inventory controls, and supports timely, cost-effective procurement for installation projects and service work.
This is a hands-on management position that combines daily purchasing responsibilities with oversight of purchasing and warehouse activities. The Purchasing Manager works closely with project managers, service teams, field leadership, and accounting to maintain accurate records, resolve material issues, and improve purchasing processes across both locations.
Key Responsibilities:
Purchasing and Vendor Management
Manage daily purchasing activities for both offices, prioritizing requests based on project schedules and service needs
Obtain and evaluate vendor quotes, comparing pricing, availability, lead times, freight costs, and payment terms
Negotiate competitive pricing and delivery terms within company purchasing guidelines and approval limits
Create, review, and track purchase orders for projects, service work orders, inventory, and operational supplies
Develop and maintain reliable vendor relationships, monitor performance, and resolve pricing, quality, and delivery concerns
Identify opportunities to consolidate purchases, reduce unnecessary freight and rush orders, and improve cost control
Coordinate substitutions with the appropriate project or technical team before ordering
Inventory and Material Coordination
Oversee receiving, storage, organization, and distribution of materials at both locations
Coordinate with project managers and service teams to confirm material requirements and delivery schedules
Monitor stock levels and establish replenishment practices that balance operational needs with excess inventory
Ensure received materials are accurately recorded and assigned to the appropriate job, service work order, or inventory location
Maintain current job equipment lists, including quantities ordered, quantities received, and outstanding materials
Coordinate inventory counts, investigate discrepancies, and process adjustments according to company procedures
Manage transfers between offices, job sites, and inventory locations
Oversee returns, return merchandise authorizations (RMAs), warranty claims, and vendor credits
Coordinate shipping and delivery to job sites, service customers, and other company locations
Team Leadership and Process Improvement
Direct and prioritize the work of assigned purchasing and warehouse team members
Establish clear expectations for order accuracy, receiving, inventory documentation, and internal communication
Train and coach team members on purchasing procedures, systems, and material handling practices
Maintain consistent purchasing and inventory processes across both offices
Track purchasing activity, material shortages, open orders, and vendor issues, communicating concerns to leadership
Support safe, organized warehouse operations and adherence to company procedures
Documentation and Accounting Coordination
Ensure purchase orders, packing lists, and invoices are accurately matched
Resolve quantity, pricing, freight, and billing discrepancies with vendors and accounting
Confirm purchases are assigned to the correct job, service work order, or account
Ensure documentation is submitted promptly to support invoice processing and job cost accuracy
Maintain complete purchasing records and follow company authorization requirements
Perform other duties as assigned by the supervisor
Job Requirements:
Strong knowledge of purchasing, vendor coordination, inventory control, and material logistics
Ability to negotiate pricing, evaluate quotes, and make purchasing decisions within established authority
Experience creating and tracking purchase orders and reconciling receiving and invoice documentation
Ability to manage competing priorities and respond to changing project and service needs
Strong leadership skills with the ability to coordinate work, coach team members, and hold others accountable
Proficiency in Microsoft Excel, Outlook, and purchasing or inventory management systems
Strong attention to detail, organizational skills, and follow-through
Excellent verbal and written communication skills
Ability to work independently and collaborate with office and field teams
Ability to travel regularly between the Kennesaw and Cartersville offices
Valid driver’s license with an acceptable driving record
Ability to successfully complete required background screening and drug testing
Education and Experience:
High school diploma or equivalent required
Five or more years of purchasing, procurement, or inventory management experience
Prior supervisory or team leadership experience
Experience supporting multiple locations or coordinating purchasing for concurrent projects preferred
Experience in fire protection, construction, mechanical trades, or a related industry strongly preferred
Associate or bachelor’s degree in supply chain management, business administration, or a related field preferred
Physical Requirements and Work Environment:
Work is performed in office and warehouse environments, with regular travel between both locations
Ability to use a computer and review purchasing and inventory records for extended periods
Ability to stand, walk, bend, crouch, and reach while checking inventory and coordinating warehouse activities
Ability to occasionally lift and move materials weighing up to 50 pounds, using assistance or material handling equipment as appropriate
Ability to wear required personal protective equipment in warehouse and job site environments
Ability to perform the essential functions of the position with or without reasonable accommodation
Grow With Us!
At Eagle Fire, we take pride in providing opportunities for professional growth and career advancement. If you’re an experienced purchasing professional who enjoys leading a team, improving processes, and supporting field operations, we’d love to hear from you!
Eagle Fire Inc. is an Equal Opportunity Employer and Drug-Free Workplace.
