Freelance Resource / Project Manager

Ayzenberg is hiring a Freelance Project / Resource Manager to coordinate project delivery and resource planning across its creative agency teams. The role manages schedules, assignments, workloads, project tracking, and reporting while helping improve operational workflows.

Responsibilities:

• Support day-to-day project management activities, helping ensure projects stay on schedule, within scope, and on track for successful delivery
• Manage and maintain project schedules, timelines, milestones, and task assignments across multiple teams and initiatives
• Coordinate resource allocation and scheduling, ensuring the right team members are assigned to the right projects based on availability, capacity, and project needs
• Monitor team workloads and resource utilization, identifying potential scheduling conflicts, capacity constraints, and opportunities to optimize staffing
• Utilize Workamajig to manage project workflows, resource schedules, assignments, and reporting
• Support project tracking and team collaboration through Monday.com and other project management tools as needed
• Partner with Project Managers, Account teams, Creative teams, and department leads to align project priorities, deadlines, and resource needs
• Track project progress, proactively flag potential bottlenecks or delays, and help identify solutions to keep work moving forward
• Maintain accurate project and resource data, providing regular updates and reports on project status, team capacity, and utilization
• Assist with improving project management processes, resource planning workflows, and overall operational efficiency

Requirements:

• The right person for this role is highly organized, detail-oriented, and proactive, with the ability to juggle multiple projects and shifting priorities in a fast-paced, creative environment
• You're a strong communicator, a natural problem-solver, and comfortable collaborating with teams across multiple departments
• 2-3+ years of experience in Project Management, Resource Management, or a combination of both
• Hands-on experience with Workamajig , including project tracking, resource scheduling, and workflow management
• Strong understanding of project management processes, resource allocation, capacity planning, and workload management
• Excellent organizational and time management skills, with the ability to manage multiple projects, deadlines, and competing priorities
• Strong attention to detail and the ability to maintain accurate project schedules, resource assignments, and reporting
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and teams
• Proactive problem-solver who can anticipate challenges, identify potential roadblocks, and recommend solutions
• Self-starter who can work independently, take ownership of responsibilities, and adapt quickly to changing business needs
• Comfortable working in a fast-paced, collaborative environment with multiple stakeholders
• ideally within an advertising, marketing, or creative agency
• Experience with Monday.com is strongly preferred
• Previous experience working within an advertising, marketing, or creative agency is a big plus