Facilities and Space Planning Specialist

• Develop technical specifications related to the procurement of formal and informal requests for proposals, negotiations or information related to the procurement of goods and services related to office space design and planning.

• Manage vendor contracts related to office space design up to $10k per contract.

• Participate in planning meetings with Leadership Team members related to large scale initiatives.

• Work closely with all levels of management to address employee related safety, health, ergonomic and ADA related needs requiring a high degree of discretion and confidentiality.

• Manage budget for JEA current and future furniture needs including forecasts, and estimates.

• Manage JEA furniture inventory through monthly reports and tracking.

• Track JEA building space allocations.

• Coordinate JEA leased space working with department units and building owners.

• Supervise movers, coordinates with contractors and demolition crews.

• Lead formal or informal bidding for remodeling, demolition, construction, furniture and other office equipment.

• Coordinate with Facilities Capital group within JEA for the required construction and demolition pertaining to space design, which includes co-leading contracts and contractors.

• Enforce standard operating procedures for all furniture and space activity.

• Perform ergonomic studies and recommends solutions for addressing issues in coordination with Safety, Health & Wellness group.

• Create, plan, design, reconfigure and optimize floor and furniture layouts, emphasizing best practices, industry benchmarks, ergonomics, ADA requirements, and energy efficiency/energy management.

• Review and evaluates incoming move requests with an eye toward maximizing the utilization of existing space.

• Gather requirements and provide confidential input on reorganization related moves, modifications, etc.

• Verify the accuracy of existing drawings and create new drawings as needed to complete and document existing buildings and modifications planned or made.

• Conduct physical inspection of existing facilities in detail including plenum areas, raceways and chases. 

• Identify opportunities for improved operation and service excellence to ensure a safe workplace at all times.

• Perform space audits, maintains office vacancies, floor plans, occupancy information and associated reports

• Develop and maintains standards for furniture, carpet, paint, ceiling tiles, etc.

• Create, modify, standardize, and manage all Facilities drawings/as-builts in an approved format (CAD or others).

• Work order and small project management, including but not limited to furniture/cubicle reconfiguration and space enhancements.

• Incorporate best practices into move projects.

• Actively support an environment of teamwork, co-operation, performance excellence and personal success.

• Actively and routinely communicates the status of assigned projects with stakeholders.

• Research best practices relative to space planning, work environments, interior designs, 3D modeling and presentations.

• Perform other job-related duties as assigned.

POSITION SCOPE

Responsible for managing all office and space design and redesign initiatives costing up to $500k and supporting over 2000 employees of JEA at 20 major sites and over 700 smaller buildings. The buildings are located throughout Duval, Clay, Nassau, and St. Johns counties. Most of the buildings were constructed between 1961 and 2008, although the oldest was constructed prior to 1900.

Education: A bachelor’s degree in facilities planning, facilities management, industrial engineering, architecture, interior design, computer aided design, construction management, business or related field required or equivalent experience. 

AND

Experience:  Five (5) years of experience in the following or any combination thereof: facilities planning and layout; architectural / interior design; project management; move coordination; and CAD/GIS operations.

OR 

An equivalent combination of education, experience and/or training.

License/certifications/registrations: A valid driver’s license is required prior to appointment and must be maintained during employment.

The minimum salary for this position is $79,200 annually. Compensation will be determined based on education, licenses, certifications, skills, experience, and alignment with salaries for similar roles within the organization.