Sales Operations Specialist - Belux

Responsibilities

What you will do - Receive and validate incoming fleet orders and contracts from leasing partners, stores or agents, and internal stakeholders - Check completeness and accuracy of contract terms, vehicle specifications, billing details, and delivery information - Enter orders into internal systems such as Scepter and ensure correct triggers for logistics and delivery workflows - Allocate available stock vehicles to incoming orders in coordination with planning and logistics - Monitor order progress from entry to delivery readiness and proactively resolve issues or delays - Support stores and leasing partners with questions on order processing and tools such as Leaselink, NCO, or similar systems - Coordinate registration and handover documentation with local authorities and registration partners across Belux as applicable - Maintain clear documentation for fleet orders until invoicing and final delivery are complete - Own fleet sales reporting such as pipeline, order intake, and conversion views and keep CRM hygiene standards high - Build templates and simple tools that standardise the process and speed up execution

Qualifications

What we need from you - 1–3 years of experience in sales administration, fleet operations, order processing, leasing operations or automotive administration. - Experience working with administrative systems and order management processes. - Strong attention to detail and the ability to manage multiple tasks simultaneously. - Service minded communication with partners and internal stakeholders - A structured and proactive working style, with a strong sense of responsibility. - Preferably trilingual: Dutch Flemish, French, and English.