COMMUNICATIONS SPECIALIST-SON

The University of Alabama at Birmingham (UAB) seeks a COMMUNICATIONS SPECIALIST-SON.  This is an in-office position reporting directly to the Executive Director of Strategic Marketing Communications for the School of Nursing. The role provides comprehensive support across all School of Nursing events, external and internal, and is expected to maintain a consistent on-site presence. This visibility is essential for building relationships, facilitating collaboration, and responding to the evolving needs of the School. The incumbent will lead the planning and execution of all school events, in collaboration with the offices in the School hosting the event, including alumni/donor/student/community events and receptions, national conference gatherings, school-wide meetings, endowed and other appropriate lectures, career fairs, academic program intensives, on-site continuing education events, and other events hosted by the school. Responsibilities encompass the full event lifecycle, from strategic planning and implementation to post-event evaluation, ensuring successful outcomes that align with school and institutional goals. In addition, this position supports marketing and communications initiatives around events, including invitations, publications, newsletters, and other communications. The role is integral to strengthening external and internal constituent relationships, enhancing constituent engagement, and advancing the mission and strategic priorities of the School of Nursing. 

General Responsibilities:

To partner with all offices, programs, and pathways within the School of Nursing to manage the planning, logistics, and execution of external and internal professional and special events hosted by the School of Nursing, guiding that office's staff through event execution. To determine the range and scope of events to arrange a well-planned and executed event that promotes constituent stewardship and School reputation while presenting a positive impression of the School of Nursing and UAB brand. 

Additional Responsibilities:

Plan and Produce Events: Build timelines, coordinate venues, audiovisual tech, seating, transportation, and catering; lead weekly event update meetings. 

Vendor Contract Coordination: Collaborate with all vendors, including caterers and venues, to monitor contractual obligations to ensure compliance with established terms and budget guidelines. 

Budget Stewardship: Work with each office to determine budget, monitor expenditures, ensure spending remains within approved guidelines, and maintain accurate financial documentation. 

Protocol and Guest Experience: Ensure appropriate school and university protocol, maintain run-of-show accuracy, and deliver a hospitality experience that reflects UAB's and SON's brand and standards. 

Quality and Compliance: Maintain event documentation and review historical event files to ensure complete, accurate, and compliant records. Ensure all gatherings follow state rules and university guidelines. 

Team Enablement: Support staff development related to event planning processes, procedures, and best practices. Stakeholder Partnership: Attend planning meetings and keep stakeholders and leadership informed and aligned throughout the event planning process. 

Communications Support: Supports event communications initiatives, including invitations, publications, newsletters, and other communications and related communication projects. Serve as the main contact for faculty, staff, administrators, students, and external guests for questions/issues. Post-Event Analysis: Reviews attendance, collects feedback, and measures the success of each program.

(Annual Salary:  $47,665 - $77,455)