Staff Accountant - Accounts Payable

Posting number: BPCC-UNCL-477

Department: Bossier Community College

Job classification: UNCLASSIFIED

Posting type: Open

Categories: Accounting and Finance, Education

Summary

This posting is for a full-time, unclassified, in-person, on-site staff position for our Bossier campus. 
Salary is commensurate with credentials and experience. 
 
In order to be considered for employment, applicant must attach the required documentation to the application or mail to: 
BPCC, Attn. HR, 6220 E. Texas St., Bossier City, LA 71111. 
 
Required documentation includes college transcripts and three (3) letters of recommendation for employment. If employed by Bossier Parish Community College, official transcripts must be provided. 
 
Any questions regarding this posting may be directed to hr@.bpcc.edu or 318-678-6040. 
 
Bossier Parish Community College is an Equal Employment Opportunity Employer. 
bpcc.edu

Examples of duties

•Bachelor’s degree in Accounting preferred.  Bachelor’s degree in Finance or Business Administration with at least 24 hours in accounting courses may be substituted for Bachelor’s in Accounting.
•Experience in governmental accounting, preferably in a higher education setting.
•Five (5) years of progressively responsible related experience in financial management.
•Working knowledge of general office procedures.
•Ability to plan and organize, communicate effectively, and utilize MOS computer based word processing, spreadsheet applications, and database software programs.
•Valid Driver’s license.

PHYSICAL REQUIREMENTS:
•  Must have use of sensory skills in order to effectively communicate and interact with other 
employees and the public through the use of the telephone and personal contact as normally defined 
by the ability to see, read, talk, hear and handle or feel objects and controls.
•  Must have physical capability to effectively use and operate various items of office equipment 
such as, but not limited to, personal computer, calculator, copier, and fax machine.
•  Ability to occasionally lift or carry up to 10 pounds.
•  Must be capable of sitting in stationary position for 50% or more of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

Qualifications

This position oversees the daily operations and assists Comptroller in maintenance of the college’s financial records, including, but not limited to payables, payroll, and travel. The individual is responsible for timely financial preparation, data collection, and account reconciliation. Additionally, they monitor assigned financial areas daily, ensuring accurate reconciliation, payables processing, and financial close procedures. 

Supplemental information

•Reconcile assigned accounts on a recurring basis.
•Run and analyze accounting reports to ensure accuracy.
•Obtain support and make entries to the accounting system.
•Manage assigned funds and accounts.
•Act as backup to other accountants with analysis, data entry, reporting, projects, or budget management as requested.
•Assist with year-end preparation as assigned, including verifying files, reconciling accounts, and preparing year-end schedules for audit and financial statement preparation.
•Perform other duties and special projects as assigned by the Comptroller.

PAYROLL DUTIES:
•Reconcile the bi-weekly payroll by comparing LCTCS Business Unit Reports with the Payroll Recap documents sent from LCTCS Central Finance.
•Prepare and process cash disbursements journal for bi-weekly payroll.
•Supervise maintenance of all payroll records, regarding leave requests and timesheets for faculty, staff, students, and part-time employees.
•Input budget information and labor distribution information to activate new position numbers on Notice of Vacancy forms and Students Authorizations.
•Extract departmental and employee information, verify account information and identify any discrepancies.
•Prepare Banner Redistribution forms if corrections are needed.
•Input data related to redistributions.  Prepare and enter PHAREDS for paid payroll needing corrections. Submit LCTCS Centralized payroll for processing.
•Verify employee accounts are in balance after redistributions are processed.  Approve Labor Expense Reallocations as needed.
•Review online extra-service contracts and assign accounting codes.
•Identify recipients of Unemployment Compensation and submit request for payment on a quarterly basis.  Retrieve payroll statistics and provide to the Office of Risk Management.
•Download retirement and medical reports for active employees and submit monthly to the Budget and Reporting Officer.
•Prepare and maintain the AICPA/NACUBO Function Code Report on Employer contributions for Retiree Medical/Life.  Prepare check for payment to Office of Group Benefits.  Submit report to LCTCS Accounting and to Legislative Auditors at year-end.
•Review and approve monthly salary and benefits to Purchasing Agreement with other colleges prepared by the Administrative Assistant.
•Review payroll and holiday schedules prepared by Human Resources for each fiscal year.
•Prepare fiscal year-end spreadsheets in relation to medical payments and retirement contributions.

ACCOUNTS PAYABLE/TRAVEL DUTIES:
•Review coding and assist as needed in Accounts Payable.
•Prepare and execute the check run process for Accounts Payable, Student Accounts, and Travel Requests.
•Cancel checks in Banner and Intellicheck when requested.
•Enable or disable student accounts in Intellicheck at Business Office’s request.
•Send Direct Deposit Files to Accounts Payable for processing.
•Serve as a back-up to Accounts Payable to approve/disapprove travel requests.
•Collect original supporting documents and reconcile Purchasing Card (PCARD) statement monthly, providing Accounts Payable with account code distribution for issuing payment.

TRAVEL:
•Serve as Primary Program Administrator for travel.
•Review all travel requests for correct account coding.
•Reconcile Travel Card statement monthly for compliance with travel and Cardless Business Account (CBA) requirements, providing Accounts Payable with account code distribution for issuing payment.
•Maintain all travel, CBA and PCARD files for State Compliance Office.
•Supply requested documentation to the Office of State Travel Compliance team when randomly selected.
•Organize and provide training to faculty and staff on travel related regulations, policies, and procedures.
•Regularly review transactions in WORKS, notifying travelers to upload receipts or instructing them on how to finalize the process.
•Set up and/or close individual traveler accounts.
•Review receipts uploaded in WORKS and sign off as the approver for charges to the Cardless Business Account (CBA).
•Download monthly reports from the bank and IntelliLink for review as mandated by the Office of State Travel.
•Act as Program Administrator for CHROME RIVER, providing start-up information and maintaining the electronic travel process.