LittleLives is a school management platform that helps schools run their daily operations and connect with parents. We serve preschools and childcare centers across Singapore, Malaysia and Indonesia, and are expanding into enrichment, tuition, after-school and K12.
Title: Finance Executive
Location: Kuala Lumpur, Malaysia
Department: Finance
Reports to: Head of Group Finance
Salary Range: 4200 - 4500 RM
The Senior Accountant / Finance Executive will be responsible for overseeing end-to-end Billing Operations, Accounts Receivable (AR) Management, SaaS Revenue Reporting (MRR, NRR), and Period-End Closing for our entities in Malaysia and Indonesia. Additionally, this role serves as the primary key contact for External Auditors, Tax , and regulatory authorities to ensure full statutory compliance and adherence to local accounting standards.
What You Will Be Doing
1. Billing Operations & Revenue Control (Malaysia & Indonesia)
Manage and execute end-to-end monthly billing operations for entities in Malaysia and Indonesia, ensuring 100% billing accuracy and timeliness.
Maintain master billing schedules, verifying customer details, contract terms, pricing structures, and billing periods.
Issue VAT/e-Invoices, credit notes, debit notes, and billing adjustments; ensure accurate entry into the accounting system.
Perform rigorous billing reconciliations against accounting records to identify, investigate, and resolve missing, duplicated, or discrepant invoices.
Maintain Standard Operating Procedures (SOPs) and drive continuous process improvements and system automation for billing efficiency.
2. Audit Coordination, Tax Compliance & Stakeholder Management
Audit Management: Act as the primary key contact for External Auditors during annual statutory audits; prepare audit schedules, lead sheets, balance sheet reconciliations, and compile all supporting documentations/samples to ensure smooth and timely audit completion.
Tax Liaison: Coordinate closely with external Tax Consultants (e.g., Acclime) for annual tax computation preparation (Form C), supporting schedules, non-allowable expense adjustments (Add-backs), and withholding tax (WHT) compliance.
Statutory Compliance: Assist in drafting annual statutory financial statements in compliance with local accounting standards (e.g., MPERS/PERS/IFRS) and corporate policies.
Regulatory Reporting: Serve as the main point of contact for internal stakeholders, regulatory authorities, and tax agencies for financial queries and statutory filings.
3. Revenue Reporting & SaaS Metrics
Prepare regular billing, revenue analysis, and management reports for Executive Leadership and FP&A Analysts.
Track, calculate, and report key recurring revenue metrics, including MRR (Monthly Recurring Revenue) and NRR (Net Retention Revenue).
Ensure revenue completeness, consistency, and integrity across all billing, financial systems, and general ledgers.
4. Accounts Receivable (AR) & Cash Collection
Monitor outstanding invoices, generate AR aging reports, and oversee the end-to-end collection process.
Collaborate with sales/customer success teams and freelance AR collectors to resolve customer billing queries and escalate disputed or overdue accounts.
Conduct daily sales and bank receipt reconciliations to ensure prompt cash application and accurate ledger posting.
5. Financial Accounting & Period-End Closing
Support month-end and year-end closing activities, including journal entries, accruals, prepayments, and sub-ledger reconciliations.
Maintain general ledger accounts, inventory reports, fixed assets, and supporting schedules.
Process statutory payments, utility bills, and key vendor payments (e.g., YMFH, BFM).
What We Are Looking For
1. Education & Experience
Bachelor’s Degree in Accounting, Finance, Auditing, or possess relevant professional qualifications
Minimum 3 – 5 years of progressive experience in general accounting or financial management.
Mandatory: Practical experience in managing Malaysian Entities (familiar with Tax Form C, WHT regulations, MDEC) and liaising directly with External Auditors and Tax Consultants.
Prior experience in SaaS/Software companies, technology firms, or multinational corporate environments is highly preferred.
2. Technical & Soft Skills
Language Proficiency: Proficient in professional English (written and spoken) for tax/audit discussions, report drafting, and meetings with overseas partners.
Technical Knowledge: Strong understanding of SaaS recurring revenue metrics (MRR, NRR, ARR), Withholding Tax (WHT) filing procedures, and tax add-back adjustments.
Software: Proficient in Microsoft Excel (Advanced: Pivot Tables, VLOOKUP/XLOOKUP, complex data formulas) and international cloud accounting software (Xero, QuickBooks, MISA, etc.).
Personal Attributes: High attention to detail, strong analytical mindset, excellent communication/negotiation skills, and the ability to work under tight deadlines in a fast-paced environment.
What We Offer
Competitive Salary
15 days of annual leave and 1 birthday leave per year
Social insurance and private health insurance
Yearly performance bonus
Flexible working mode (hybrid)
Welfare benefit up to 60 MYR/pax/month
Work equipment with MacBook provided
Hiring Process
HR Introduction Call
Take-home Role Challenge
Technical Interview
Reference and Offer
Location:
Lot 1.02, Level 1, Glo Damansara Shopping Mall, 699, Jln Damansara, Taman Tun Dr Ismail, 60000 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia.
