Assistant Project Manager

Cumming Management Group, Inc. (Cumming Gallagher) is hiring an Assistant Project Manager to support construction projects from planning through completion. The role assists with project coordination, monitoring, documentation, stakeholder communication, quality assurance, and reporting.

Responsibilities:

• Stakeholder Communication: Knowledge of effective communication practices to provide updates, address inquiries, and maintain stakeholder satisfaction
• Team Collaboration: Ability to work collaboratively with the construction team, following directions and contributing to a positive and productive work environment
• Contractor Relations: Maintain communication with vendors, suppliers, manufacturers, and contractors to coordinate orders and deliveries
• Project Planning: Assist the Project Manager(s) in managing, coordinating, and administering the project through all phases of design, construction, and post-construction
• Project Coordination: Collaborate with project managers, contractors, and various teams to ensure smooth project execution and adherence to timelines
• Progress Monitoring: Track project milestones, deliverables, and tasks to identify any deviations from the project plan
• Team Meeting: Actively participate and/or lead any Owner/Architect/Construction Management Agent (OAC), coordination, trade contractor, scheduling, and any other meetings
• Team Meeting Coordination: Coordinate to schedule meetings with the project team as directed by the Project Manager(s)
• Quality Assurance: Monitor project quality and ensure compliance with industry standards and stakeholder specifications
• Issue Resolution: Address project-related issues and challenges promptly, seeking guidance from the Project Manager and/or Superintendent as needed and keeping them fully informed in a timely fashion regarding any to all problem areas on the project
• Adaptability: Ability to adapt to changing project needs, handle unexpected challenges, and adjust project plans accordingly
• Documentation: Aids in the preparation, expediting, and monitoring of documents (reports, schedules, invoices, ASIs, RFIs, submittals, meeting minutes/agendas, daily reports, change orders, punch lists, inspections, closeout, and stakeholder presentations)
• Report Generation: Prepare project status reports, updates, and presentations for project managers and stakeholders
• Continuous Improvement: Identify opportunities to optimize the procurement process, reduce lead times, and enhance overall efficiency
• Other duties as assigned
• Attendance at work during normal business hours

Requirements:

• Knowledge of effective communication practices to provide updates, address inquiries, and maintain stakeholder satisfaction
• Ability to work collaboratively with the construction team, following directions and contributing to a positive and productive work environment
• Ability to adapt to changing project needs, handle unexpected challenges, and adjust project plans accordingly
• Familiarity with construction project lifecycles, phases, and activities from planning to completion
• Understanding of basic project management concepts, methodologies, and best practices
• Understanding of coordinating project tasks, teams, and resources to achieve project objectives
• Knowledge in reading and interpreting architectural and engineering drawings, plans, and specifications
• Understanding of safety protocols, including the proper use of personal protective equipment (PPE), hazard identification, and adherence to safety guidelines
• Understanding of potential construction site hazards, including electrical, fall, and equipment-related risks
• Strong team collaboration skills to work effectively with cross-functional teams, contractors, and stakeholders
• Knowledge of maintaining accurate project documentation, contracts, drawings, schedules, and change orders
• Familiarity with project management software and tools for scheduling, task management, and communication
• Skill in identifying challenges, finding solutions, and making informed decisions to keep projects on track
• Strong organizational skills to manage project documentation, deadlines, tasks, and priorities effectively
• Ability to manage time efficiently, prioritize tasks, and ensure timely completion of project-related activities
• Meticulous attention to detail to accurately maintain project records, monitor progress, and review documents
• Basic analytical skills to analyze project data, identify trends, and inform decision-making
• Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software
• Clear and concise communication skills, both written and verbal, to convey safety instructions and report incidents effectively
• Ability to maintain discretion and confidentiality
• Education: Bachelor's Degree in Construction Management, Architecture, a related field, or equivalent field experience
• Experience: Some experience in the construction industry or related fields, demonstrating a grasp of project management principles