Executive Assistant - Regulatory & Legal

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant - Regulatory & Legal for a contract assignment with one of our premier financial services clients in Washington, DC.

Responsibilities :

• Provides high-level administrative support to the Head of firm's Regulatory Strategy & Policy team, operating in a dynamic and fast-paced environment.
• The Regulatory Strategy & Policy (RSP) team is charged with analyzing regulatory policy initiatives and proposed standards set by global regulators impacting the firm. The team drives and coordinates firm's regulatory policy advocacy efforts across regulatory bodies and trade organizations, strategically connecting and integrating firm's overall strategy and engagement and advising firm's senior management on these matters.
• The team routinely engages with firm's senior management and subject matter experts from across its businesses, functions, and geographies - including Legal, Finance, Government Affairs, Risk, Independent Compliance Risk Management and firm's five core business units - to formulate and advocate for firm's priorities with respect to current and forthcoming regulatory policy initiatives.
• Will be proactive, highly organized, and capable of operating independently with minimal direction. In addition to supporting the Head of RSP, they will serve as a trusted partner to senior leadership and several of firm's co-located Legal team members, ensuring seamless coordination of schedules, meetings, travel, and executive-level communications while supporting broader RSP department priorities.
• Directly support the Head RSP on a 1:1 basis and generally support the HR Legal Department
• Manage a complex, high-volume executive calendar, prioritizing conflicting demands and exercising sound judgment
• Coordinate all aspects of executive-level appointments, meetings, offsites, receptions, and virtual/video meetings
• Prepare, review, and modify presentations, spreadsheets, reports, and other executive materials
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Coordinate domestic and international travel arrangements; prepare and distribute detailed travel schedules and agendas
• Prepare, reconcile, and track expense reports through Travel and Entertainment Expense systems
• Order supplies and process invoices through Procure-to-Pay systems
• Process and follow up on virtual requests and internal workflows
• Troubleshoot scheduling, system, and administrative issues independently and proactively
• Train, coach, or guide other administrative staff when needed
• Assess risk appropriately when business decisions are made, demonstrating particular consideration for firm's reputation and safeguarding the firm, its clients, and its assets by adhering to applicable laws, rules, regulations, and internal policies

Required Skills:

• Bachelor's / University degree or equivalent experience
• Previous office administration experience, preferably within a large, complex financial services or similar organization such as a federal banking agency, law firm, consulting company, or trade association focused on issues related to bank regulatory policy
• Highly proficient in Microsoft Office and other internal systems and applications
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Demonstrated experience supporting senior leaders and regularly interacting with EMT-level executives and their Executive Assistants
• Ability to confidently represent the firm / RSP to both internal and external stakeholders.
• Ability to operate independently with minimal supervision while exercising strong judgment
• Exceptional organizational and multi-tasking skills, with the ability to manage competing priorities and tight deadlines
• High level of reliability, professionalism, and accountability
• Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively

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SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy
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