Executive Assistant II - Ridgemont Elementary

Position Description

Essential Duties and Responsibilities

• Plan, initiate, assign to others or carry to completion secretarial and administrative support activities
• Relieve a senior school system administrator of routine administrative tasks
• Ensure smooth and efficient day-to-day operation of the school, department, section or branch to which assigned
• Manage office and coordinate clerical/secretarial activities
• Order supplies and maintains supply records
• Schedule office routines and clerical/secretarial work flow
• Schedule appointments, interviews, reserving room/space as required

• None

• High School diploma or GED
• Minimum of 2 years of executive secretary experience preferred
• Proficiency in all general office skills such as filing, data entry, and budget preparation
• Ability to maintain clerical records and prepare relatively complex reports from such records. Ability to establish and maintain successful working relationships with fellow employees
• Extensive knowledge of business office procedures, practices, equipment and office terminology
• Skill in operating microcomputers and peripheral equipment, and the software utilized in the office to which assigned
• Good organizational, public relations, and communication skills including the ability to communicate clearly and concisely, both orally and in writing, including telephone and/or radio-transmission dispatching communication

• Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and/or angry parents. The work mostly involves only exposure to normal, everyday risks involved in contact with children and young adults. Some assignments are subject to completion within strict time lines which may involve stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow.
• This position might offer flexible work options, the incumbent might have the option to work some days in the office and some days remotely from their home at the discretion of their leader.
• If you are a TRS retiree and return to work in a role that requires a TRS surcharge, you will be responsible for paying that charge via payroll deduction.