Tableau & Power BI Administrator

Tableau and Power BI Platform Administrator

The Tableau and Power BI Platform Administrator is primarily responsible for administering, governing, securing, and supporting the enterprise Tableau platform, while also providing administration and operational support for Microsoft Power BI and other assigned enterprise applications. This role provides hands-on ownership of Tableau Server, including sites, projects, permissions, data sources, extracts, schedules, subscriptions, platform monitoring, upgrades, performance optimization, and lifecycle management. The role also supports Power BI tenant administration, workspaces, gateways, capacities, and deployment controls to ensure enterprise reporting services remain reliable, secure, compliant, and supportable.

Location

San Francisco, CA (Hybrid, 4 days in office)

Scope

• Administer and support Tableau Server as the primary platform responsibility, including sites, projects, groups, permissions, data sources, extracts, schedules, subscriptions, alerts, and platform settings.
• Define and enforce Tableau governance standards for site and project creation, naming conventions, environment separation, content ownership, publishing, certification, promotion, retention, archival, and decommissioning.
• Manage Tableau role-based access, SSO and Microsoft Entra ID group integration, site roles, service accounts, licensing, permissions, and periodic access reviews using least-privilege principles.
• Configure and maintain Tableau Server administration components, including Tableau Bridge, background processes, extract services, repository monitoring, administrative views, and connectivity settings.
• Monitor Tableau platform health, server resources, background jobs, extract refreshes, subscriptions, usage, failures, and performance trends; proactively address capacity, stability, and reliability risks.
• Plan and execute Tableau upgrades, patches, maintenance releases, topology or capacity changes, Bridge updates, and lifecycle activities with testing, rollback, communication, and support readiness.
• Support controlled Tableau workbook, data source, and dashboard promotion across development, test, and production environments using approved release, change-management, and CI/CD practices.
• Troubleshoot Tableau authentication, permissions, data-source connectivity, extract processing, workbook performance, subscriptions, and platform incidents in partnership with report developers, data engineering, infrastructure, cybersecurity, and identity teams.
• Use Tableau REST APIs, Tableau Server Client, tabcmd, PowerShell, or equivalent automation tools to streamline site, project, user, group, permission, inventory, deployment, and monitoring activities.
• Maintain Tableau platform inventories, ownership records, architecture diagrams, administrative standards, operational procedures, support runbooks, disaster-recovery procedures, and audit evidence.
• Provide Tableau onboarding guidance, reusable standards, templates, and enablement for developers, publishers, project leaders, content owners, and support teams.
• Drive Tableau platform optimization by identifying stale projects, unused workbooks and data sources, duplicate content, inefficient extracts, performance bottlenecks, and opportunities to standardize or automate administration.
• Provide administration and operational support for Microsoft Power BI, including tenant settings, workspaces, gateways, capacities, deployment pipelines, access controls, refresh operations, monitoring, and audit capabilities.
• Provide limited administration and operational support for other enterprise applications, as assigned, including access management, monitoring, incident resolution, change coordination, documentation, and vendor support.
• Ensure platform administration complies with enterprise security, privacy, records-management, and regulatory requirements through logging, monitoring, least-privilege access, data protection controls, and auditable processes.
• Coordinate incident, problem, change, release, and vendor support processes, with primary ownership of Tableau operational issues and supporting responsibility for Power BI and other assigned applications.

Experience and Qualifications

• Minimum 10–12 years of experience supporting enterprise business intelligence, analytics, reporting, or data platforms, including significant hands-on Tableau Server administration experience.
• Strong hands-on experience administering Tableau Server, including sites, projects, users, groups, permissions, schedules, extracts, subscriptions, monitoring, upgrades, and operational support.
• Demonstrated experience with Tableau platform architecture, topology, background processes, high availability, disaster recovery, performance tuning, capacity planning, and repository or administrative monitoring.
• Experience managing Tableau data-source connectivity, extract refreshes, Tableau Bridge, certificates, proxies, SSO, authentication, and network dependencies across cloud and on-premises environments.
• Experience implementing governed development, test, and production environments and controlled promotion processes for Tableau workbooks, dashboards, and published data sources.
• Experience with Tableau REST APIs, Tableau Server Client, tabcmd, PowerShell, or equivalent scripting and automation tools for platform administration and lifecycle management.
• Strong understanding of identity and access management, Microsoft Entra ID, SSO, security groups, role-based access, service accounts, licensing, and least-privilege administration.
• Working knowledge of Microsoft Power BI administration, including tenant settings, workspaces, capacities, gateways, deployment pipelines, refresh operations, permissions, and monitoring.
• Working knowledge of Azure, Microsoft Fabric, SQL Server, Snowflake, enterprise data warehouses, networking, certificates, proxies, and cloud or on-premises connectivity patterns.
• Experience with DevOps and change-management practices, including GitHub or Azure DevOps, CI/CD pipelines, release controls, testing, documentation, and production support.
• Strong understanding of enterprise governance, security, privacy, compliance, auditability, data classification, records retention, and operational controls for reporting platforms.
• Ability to translate business and technical requirements into scalable, reliable, governed, and supportable platform configurations and operating standards.
• Strong communication, troubleshooting, documentation, vendor-management, and stakeholder-coordination skills.
• Bachelor’s degree in Computer Science, Information Systems, Data Analytics, Engineering, or a related field, or equivalent professional experience.

Preferred

• Tableau Certified Architect, Tableau Certified Consultant, Tableau Server Certified Associate, or comparable Tableau administration certification.
• Experience administering Tableau in a regulated enterprise environment with formal change, incident, risk, access-review, and audit processes.
• Experience with Tableau administrative views, Tableau repository data, enterprise monitoring tools, log analysis, and platform performance diagnostics.
• Experience automating Tableau site, project, user, group, permission, inventory, deployment, and monitoring activities through APIs or scripting.
• Experience supporting SSRS, Microsoft Fabric, Power BI Report Server, or other enterprise applications and reporting technologies is a plus.