Description
POSITION TITLE: PART TIME ERSEA Specialist
STATUS: PART TIME
RATE: $28/per hour
GRADE: 3
DEPT: Early Childhood Services
PROGRAM: Head Start
REPORTS TO: ERSEA Coordinator
SUMMARY: The ERSEA Specialist participates in the implementation, planning, and development of the Enrollment, Recruitment, Selection, Eligibility and Attendance (ERSEA) Content Area of Early Head Start, Head Start and Preschool for All Expansion (PFAE) programming. Assists in the determination of eligibility, recruitment of eligible families, and training of staff and families.
COLLABORATES WITH: The ERSEA Specialist collaborates with the YWCA CCAP(Child Care Assistance Program), Early Head Start, Head Start and community partners.
ESSENTIAL RESPONSIBILITIES:
Program Responsibilities:
· Maintains comprehensive knowledge of Head Start, Early Head Start, Preschool for All Expansion and Illinois Child Care Assistance Program requirements and regulations.
· Assists with eligibility, recruitment, selection, enrollment, and attendance processes to ensure services effectively meet the needs of eligible children and families.
· Monitors child care partner sites to maintain funded enrollment levels, manages waitlists, and coordinates efforts to fill vacancies as needed.
· Analyzes enrollment and attendance data to support program planning and continuous improvement efforts.
· Investigates the causes of absenteeism when individual child or program-wide attendance falls below established benchmarks and implements strategies to improve participation.
· Reviews community assessment data and facilitates planning activities to determine program design options, recruitment priorities, and enrollment guidelines.
· Evaluates, develops, and monitors enrollment systems and procedures, including application processing, eligibility determination, and implementation of selection criteria, to ensure compliance and operational effectiveness.
Leadership Competencies
· External Relationship builder – invest in and builds strong, trusted relationships with partners
· Team Building Builds strong relationships with teams and colleagues; fosters effective teams and collaborative interactions.
· Ability to discern, a respectful understanding of other cultures and the diversity they bring into each experience; responding in ways that align with YWCA human centered approach, seeking to understand while creating a place and space for inclusion. Self-aware to one’s own biases and the ability to manage, regulate through them for the best outcomes possible.
NON-ESSENTIAL RESPONSIBILITIES: Participate in administrative and program meetings, as appropriate.
OTHER DUTIES AS ASSIGNED: Other duties outside of the responsibilities of the position may be assigned, whether for a project, special needs task or other assignment, or participating in collaborations.
QUALIFICATIONS:
· Experience determining eligibility, providing case management, and conducting enrollment and recruitment in social service programs
· Experience working with low-income, culturally and linguistically diverse families.
· Advanced computer skills including Excel, Power Point, Word, Access, internet, email.
· Data processing methods, information storage, Head Start Performance Standards, and information retrieval techniques preferred.
· Excellent data management skills.
· A demonstrated ability to work independently, while prioritizing and managing multiple assignments simultaneously as needed.
· Ability to adapt to change.
· Excellent oral and written communication skills required.
· Previous experience with Head Start preferred.
· Previous experience with database systems such as COPA or ChildPlus preferred.
Additionally, must pass a health examination and a criminal background check. This position is eligible for remote work with approval from Manager, with occasional travel to YWCA offices in Aurora, Addison and Waukegan. Ability to work collaboratively with individuals from various education, socioeconomic, and cultural backgrounds.
EDUCATION REQUIRED:
· AA Degree education, ECE, Social Work or closely related field from an accredited institution. Bachelors preferred.
WORK ENVIRONMENT: The essential functions of the position require operation of computers and other office equipment. There may be a need to lift objects, such as packages or supplies. Communication needs including seeing, hearing and speaking. There will be periods of time of sitting and using computers. Reasonable accommodations will be made for an incumbent to meet the essential responsibilities of the position.
WORK SCHEDULE: Monday – Friday, Hours vary between 9-2. Schedule can vary depending on the needs of the agency.
