Role Overview

Provide high-level proactive administrative support to C-suite executives, including the CEO, CFO and CTO
Plan and coordinate meetings, arranging events, drafting and circulating communications, taking minutes, arranging invitations, presentations, and travel arrangements, both domestic and international
Maintain and manage the executives' calendars, schedule appointments, meetings, and conferences, ensuring the smooth running of their day-to-day schedules
Coordinate with internal and external stakeholders to prioritise, plan, coordinate, schedule meetings, to ensure effective use of executive’s time, and ensure availability
Plan, set up and coordinate executive meetings, including board meetings, company events and workshops
Make travel arrangements, including flights, accommodation, ground transportation, and visa arrangements as necessary
Prepare detailed itineraries and ensure executives have all necessary documents and information for travel
Prepare meeting agendas, presentations, and necessary materials
Manage company credit card and usage in line with group policy and finance practices
Handle expense reports related to travel and reconcile them in a timely manner
Draft and review correspondence, internal communications, emails, reports, presentations, and other documents on behalf of the executives
Prioritise and escalate urgent matters to ensure timely and appropriate responses
Meeting and greeting of visitors and preparation of meeting rooms to make sure excellent experience for all
Attend meetings, take minutes, and distribute them to relevant parties
Follow up on action items and ensure completion within designated timelines
Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality
Manage and organise electronic and physical files, documents, and records
Conduct research, gather data, and prepare reports and presentations as requested by the executives
Track progress, gather updates, and report on project status
Build and maintain positive relationships with internal and external stakeholders

Requirements

Proven experience as an Executive Assistant to C-Suite members
Excellent organisational, planning, and time management skills
Experience of arranging company meetings, conferences and workshops, on behalf of the executive
Strong written and verbal communication skills, with the ability to communicate effectively with all levels of the organisation
Proven ability to handle confidential and sensitive information with discretion and professionalism
Proactive approach, able to spot conflicts early and resolve these in a timely manner
Advanced computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook, Powerpoint, Sharepoint) and other relevant software
Proven experience in planning and coordinating events and travel arrangements, including international travel
High attention to detail and accuracy
Ability to work independently with minimal supervision
Able to work to tight timescales
Ability to work in a methodical and articulate manner
Flexible and adaptable approach to work
Positive attitude and willingness to take on new tasks as required.

Benefits

Competitive salary
Hybrid working
25 days holiday + public holidays (pro rata)
Holiday purchase scheme
Contributory pension
Car salary sacrifice scheme via Tusker
Paid volunteer day to support a cause you are passionate about
Enhanced maternity, paternity, adoption and shared parental pay entitlements
Healthcare cash plan
Dedicated 24/7 employee benefits platform ‘Verlingue’ that include things like: free eye tests, retail discounts, EAP WeCare service
including a 24/7 online GP and mental health counselling service
Boost your learning and growth through access to LinkedIn learning and a Talent Library with over 800 courses, covering subjects from business skills to project management essentials
A warm and welcoming team environment
Development and a chance to build a rewarding career

Tunstall Americas

Open Positions (1)

Operations

Executive Assistant